Outlook
Are you using outlook for all your appointments, can everyone see your calendar and are you colour coding your appointments. If not it’s easy to set up and everyone as well yourself will be able to benefit from being able to see where you are and arrange appointments with you directly.
Telephones
So as not to disturb other people please keep mobile phone ring tones to low volume or preferably vibrate, and ensure that desk phones are kept to low volume.
Workstations
Remember the 90 minute rule….If you are planning to be away from your workstation for more than 90 minutes please ensure that you clear the workstation of papers and log off the p.c.
the message of the week mentions colour coding outlook appointments. Is there a standard colour coding that we should be following?
thanks Bev
Hi Bev,
Yes the coding is;
Calendars should be kept up to date and indicate where staff are if they are not to be found in the office i.e. on site, at a meeting, working from home etc. This can be most easily done through a common colour coding system as below:
Blue – Meetings Yellow – Working elsewhere on campus
Green – Annual Leave Orange – Tasks / Reminders
Maroon – Working from home Grey – Travelling time
Red – On site Purple – University closure dates
Olive – Training
I’ll send you the original email.
Thanks
Dave