Book a Room

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Book a room using our web booking system.

The spaces you view and book on the web booking system are determined by permissions pre-set for your role and/or department. All users will have general access to common space on campus.

You can log onto the booking system using your campus ID and password.

Room bookings between 5th September 2016 and 3rd September 2017 at https://timetableservices.ncl.ac.uk/webroombooking2016

Requesting additional room booking permissions

Completing the room bookings request additional permissions form. We may need your line manager or head of service to authorise this.

Room booking requests by email and phone

Room booking requests not possible using the web room booking system should be emailed to Room-bookings@ncl.ac.uk. If your request is urgent, please call us on 0191 208 5451 (08.30 to 17.00 Monday to Friday).

Teaching rooms

Room bookings in teaching rooms during teaching hours, are not possible until the academic timetable is published in September.

 

Creating a Task Guide

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How to create a Task Guide to help a user complete a task.

Create a Task Guide when you need to provide information, advice or instructions.

Naming the Task Guide

Your title should:

  • be easy to understand
  • use active language rather than passive (‘Reporting sick leave’, not ‘Sick leave reporting’)
  • be limited to 65 characters if possible so users can read it in entirety on search results

Your title shouldn’t:

include the words ‘guide’ or ‘guidance’ (these are automatically displayed on the page)
be a question (use ‘Apply for undergraduate accommodation’, not ‘Can I apply for accommodation?’)
start with ‘How to …’ or ‘Find out …’ as this will produce cluttered URLs and search results
contain commas or dashes as this will create confusing URLs – use a colon instead if you need to separate phrases (‘Tuition fees and charges for all students: 2014 to 2015’)

 

Reporting Sickness

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What you need to do if you’re off sick from work.

Reporting sickness

You should telephone your agreed point of contact as soon as possible on day 1 of your absence.

This will be agreed locally by the Head of School or Service and communicated to all staff.

Text or e-mail is not considered appropriate for reporting sickness. If no-one answers the number, you should leave a message and may be called back.

You are expected to provide basic details about your absence. This usually includes:

  • start date
  • estimated duration
  • possible reason for absence

Sickness absence longer than one day

If you are off for longer than one day (and haven’t agreed a return to work date), you should keep in touch with your line manager.

For long term absence, you will agree the method and the frequency of contact with your line manager. This is determined by the nature of the absence.

You will be expected to provide a return to work date where possible.

Return to work

You must complete the Self Certification of Sickness form on the first day of your return to work. This applies to all sickness absence regardless of duration.

The form is completed online and sent direct to the line manager who will review and forward it to payroll. This form notifies payroll of a return to work and will allow for greater accuracy of absence reporting and of any Occupational or Statutory Sick Pay.

Your line manager may set up a return to work discussion with you depending on the duration of your absence.

Phased returns

Employees must inform their line manager as soon as possible where a phased return to work has been recommended either by a GP or by Occupational Health. The detail of the phased return to work will be agreed with the line manager and must be recorded on the Return to Work Discussion form and submitted to Human Resources.

Complete the Self Certification of Sickness form