Category Archives: ePortfolio

Technology Enhanced Learning Drop-ins

Academic and professional services colleagues – got a question about using technology in your teaching? No question is too small.

Come along on:
Monday 5 November
12:00-14:00
Business School Foyer

No need to book, just turn up on the day.

If you can’t make this one, don’t worry,  there will be more over the next few months at locations across campus. Further details will be published here.

If your questions relates to School (or Faculty) specific software we may not be able to help, but we hope we can signpost you to the correct support.

Any questions? Get in touch ltds@ncl.ac.uk

June 2018 Learning and Teaching Newsletter

Information gathering: future demand for online exams and in course tests

The eAssessment and Feedback Steering Group are currently gathering information about potential demand for online exams and in course tests in the next 5 years.

We are asking all colleagues who are interested in introducing a new online exam (whether for a new module, or a change to assessment method in a current module) to complete a short online form for each potential new exam.

The information collected will be used to gauge demand and assist in planning future provision.

Continue reading June 2018 Learning and Teaching Newsletter

May 2018 Learning and Teaching Newsletter

Advance HE continuing to support the HEA Fellowship network

As you’ll probably have seen in the press Advance HE is the new agency formed from the merger of the Equality Challenge Unit, the Higher Education Academy and the Leadership Foundation for Higher Education.

However your Fellowship post-nominals to demonstrate Fellowship status: AFHEA, FHEA, SFHEA, PFHEA will stay the same. If you’re just going through the process of applying for fellowship, it too is not changing and our accreditation for programmes is continuing.

New or innovative approaches to Learning and Teaching

The ULTSEC Innovation fund provides a fantastic opportunity for you to propose and develop projects with real benefit to learning. Continue reading May 2018 Learning and Teaching Newsletter

April 2018 Learning and Teaching Newsletter

Vice-Chancellor’s Education Excellence Awards

Applications are now open for the all-new Vice-Chancellor’s Education Excellence Awards – a chance to recognise the exceptional contributions of staff who teach or support students’ learning.

The awards are open to all members of staff, academic and professional services, individuals and teams who have made a marked impact on enhancing our students’ educational experience.
Groups of colleagues who work closely together are invited to apply for the newly-established team award.

For details of the revised criteria, and application process, please see http://www.ncl.ac.uk/ltds/funding/vc/

Deadline for applications: Wednesday the 25th April

Postgraduate Taught Experience Survey

Continue reading April 2018 Learning and Teaching Newsletter

Why is my list of tutees displayed incorrectly at the start of the academic year?

At the start of the academic year, some staff members have reported that students are appearing in the wrong year, or across two years. Some images are set as graphics rather than the student photograph.

Previous tutees show in ePortfolio because of a ‘grace period’ for students from the previous academic year which we apply so that returning students don’t ‘disappear’ as they come to the end of their registration period. This is to support students if there is a delay in them registering (as is frequently the case) and also it enables returning students continuing access to various systems over the summer prior to the formal start of the academic year – especially important for the numerous programmes which start before the main start of the academic year.

Our practice has been developed over the years to address the short period where registration data is so fluid that it cannot be the sole basis for identifying current tutees.

This problem is compounded because it is common practice by Schools to assign tutees to tutors on SAP for an indefinite time, so we cannot reliably use the recorded end date. We have also include admissions data so that tutors can see new tutees prior to registration.

From the 2nd of October, the ePortfolio system will revert back to registration data as the vast majority of students will have had time to register.

Meeting slots are now available for use with any group of students

We are pleased to announce the release of new functionality that will allow you to create meeting slots with any group in the University. Meeting slots are a popular part of the tutoring functionality in ePortfolio that allows tutors to specify particular timeslots they are free, and tutees can then sign up to a slot.
In the version released today, you can use meeting slots with supervision groups, tutees, whole modules, and any other bespoke group of students or staff.
To access the new functionality, navigate to the Meetings section using the drop down menu at the top of the screen (9 dots icon). You will see a new section labelled “Slots”. By selecting this you will be taken through to the page where you set up the slots, but you will notice in the top right hand corner of the page the option to “Add people to Slot Group”.
Meeting slots button

Selecting this will bring up the a search tool that shows your tutees/supervisees on the right hand side, but also allows you to search for anyone in the University.

Search people in ePortfolio

You can search by programme or module code, username, and by first or surname. If you search by module or programme code, there is an “Add All” button at the bottom of your search. This will add all students from the module / programme to your set of slots, allowing you to offer contact to a cohort of students in an organised manner.
If you are a user of supervision groups, you will see a new button on the Supervision Group page. This will allow you to create meeting slots for your supervision group.
Meeting slots for supervision groups
Having selected the students that the slots are to be offered to, you will then pick the length of slot and times you’re available and the students selected will be sent a booking email.
If you would like some extra support with the use of meeting slots, please email ltds@newcastle.ac.uk.

New release of ePortfolio

We have launched an updated version of ePortfolio today. The main update made is the functionality that will allow administrators to record meetings on behalf of tutors. They can create individual and group meetings in advance, or retrospectively. They cannot create meeting slots. We are running training webinars on the administration interface.

It is still the responsibility of the tutor to ensure meetings are arranged. The decision to use the admin functionality is a local one to be taken within an academic unit, this email should not be taken as a presumption that your School Office is offering this support.

The full list of developments in the release are:

Admin recordings of meetings

  • Creation of new meetings admin role and a backend application to manage who has this role.
  • Administrators can create, edit and delete meetings.
  • Administrators can create group meetings.
  • Log files will be created with a list of changes by administrators
  • Administrator history for meetings so admins can review previous .
  • Backend administrator ability to view/edit/delete admin meeting logs.

Other developments

  • A new dropdown on the homepage to add students in stages to meeting/slot/emails.
  • Show programme and relevant stage for students in Find Person search results.
  • When viewing search results, show a popup when clicking ‘View’ rather than taking user away from search.
  • allow adding of new students to existing meeting slots
  • add ‘print’ button to blog post.
  • info tab on student profile showing current programme registrations.
  • show safety confirmation dialog box when clicking outside or closing blog post without saving. This will stop work being lost accidentally.

New release of ePortfolio

The new responsive version of ePortfolio has been launched today. Over 30% of users of ePortfolio are doing so from their mobile device, and the older version of ePortfolio did not function well on smaller mobile screens. With this new launch, we have made some major and many minor tweaks to the system. These are outlined below:

Changes to the front page

  • No icons on the front page, now in a drop down list

The icon set that was on the front page of ePortfolio has been transformed into a drop down menu. Select the symbol with 9 circles at the top of ePortfolio to access all the functionality. 10

  • Tutees have an ‘add meeting’ option on the homepage. Tutors can use this to quickly record / offer meetings with their tutees.
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  • Shortcuts to main tools (adding post, add meeting)
  • Find a person – new search tool added that allows you to search for any users in the ePortfolio system.
  • Tabbed layout
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 Your homepage is now set out in a tabbed form, allowing for several of the main areas of functionality that will

Changes to the blog tool

  •  Tiles instead of a list view.

The blog is now displayed in a fresher looking tile view. The tags are displayed in a nicer cloud at the side of the page. The filtering by tag functionality is the same as before, as is the ability to download filtered blog posts using tags.

  • Adding a blog post from several areas of ePortfolio, including the homepage.
  • Easier filtering of blog posts
The standard front page of the blog shows your posts, as well as all other posts shared with you, including those posted into communities that you are a member of. You can filter these using the filter panel on the left-hand side.
 Blog filtering image
  • Changes to the links between blog posts and skills

In the older version of ePortfolio, whenever a blog post was saved this took you through to the skills area to connect that post against a competency framework such as the Graduate Skills Framework. While this was useful for some, other may not wish to link their posts against a framework. There is now a skills option in the form, allowing you to add your post to the relevant skills. As previously, you can go into the skills area through the My Skills option in the menu, then add a blog post directly against a skill.

  • Images can be added directly to blog posts

Images can now be added into the blog posts, without having to attach them as files, and these do not count towards your file quota.

Changes to the My Skills area

  • Files and posts have been separated out. The is now sections for related posts, related files, and the framework component descriptor.
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  • Filter posts to see evidence shared with you.

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  • Different area to manage subscriptions and to add your own set

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Changes to my communities

You can add a blog post into a community straight from the My communities homepage. Use the Add Post button next to the relevant community.

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Other miscellaneous 

  • No ‘x’ in the bottom right-hand corner of boxes.
In the old version of ePortfolio, most of the pop-up boxes would require you to click the cross in the bottom right-hand corner of the box. This was not intuitive as people are used to options to close windows in the top right-hand corner. With the new pop-up boxes, you only need to click somewhere outside the box for the box to close. This helps it to be responsive.
  • New search tool
A new search tool has been added. This is used when adding people to share and supervision groups, and when adding others to meetings. When in the old ePortfolio system you would have to confirm the addition into a group/meeting with a response to “Are you sure Y/N” – this has now been removed. Click the tick button to add the user.
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