Category Archives: Digital Exams Service

Transition to the Digital Exams Service: A Timeline

Following our October 2019 post introducing the digital exam service, we have a progress update and some news about what’s happening next.  Centrally supported digital exam provision (including the OLAF Service, and the Diversifying online exam provision project) is being combined into a single service, and we are reviewing our requirements ready to tender for a system that meets our needs. 

February 2020 

Requirement Mapping Workshops will be taking place. The outcomes of these sessions will help to inform the requirements that we will take to system providers.  All academic and professional services staff with an interest in digital exams are invited to contribute.  Please sign up via the link to have your say! 

March 2020 

Tender for digital exam system (30-35 days response time). A set of final requirements will be issued. 

April – May 2020 

Scoring of tender submissions against requirements will take place alongside user testing of software that meets our mandatory requirements.  Look out for updates about how to get involved. 

June  July 2020 

A provider will be awarded the contract to supply a digital exam system to the University.  

Following this, work will be undertaken to move as much of existing digital exam questions and content into the new system as is possible. 

August 2020 

The new system will be vigorously tested and integrated with University systems. User guidance and training for all stakeholder will be developed. 

Note that August resit exams will need to be taken on paper. If an exam ran in Blackboard or WISEflow the resit will need to take place on paper. This is in part to prevent students having to use a different system to take an August from the one used for the main exam, and in part because testing and implementation of the new system will not have been completed by the resit period. 

September 2020 

Digital Exam Service launches with new software – OLAF is no more. 

All digital exams previously taken in both Blackboard as part of the OLAF service and in WISEflow as part of the Diversifying Online Exam Provision project will be delivered using the chosen software. 

Training will be offered to all academic and professional services staff involved in delivering digital exams, and briefing information will be available for students. 

New Digital Learning Website

We are excited to announce the launch of a new Digital Learning website go.ncl.ac.uk/digitallearning

This new site brings together the digital learning activities taking place across the University, providing you with information, step by step guides and ideas to help you to get the most out of digital technologies for learning, teaching and assessment.  

Visit the site to find out about: 

Canvas– the University’s exciting new Virtual Learning Environment replacing Blackboard from 1st August 2020. Staff and students can find project updates, information about the support available, answers to FAQs and upcoming events. 

TEL Services, lots of information about our centrally supported technologies and systems, digital exams and access to TEL guides providing you with step by step instructions. 

Blended Learning, if you want to explore online educational materials and collaborative learning opportunities with traditional face-to-face delivery, visit these pages for inspiration and support. 

We will be continuing to update the site with resources so please let us know if there is anything else you would like to see that can support you in your role. Get in touch at LTDS@ncl.ac.uk

Introducing the digital exams service

Building on the solid foundations of OLAF provision, and the successful first 2 years of the Diversifying and Expanding Online Exam Provision project, the University’s Technology Enhanced Learning Sub-Committee have approved the launch of a new combined Digital Exams service.

The story so far …

Newcastle University’s Online Assessment and Feedback (OLAF) Service has been running high stakes secure online exams using Blackboard’s test tool since 2007/08. The 13 years since that first exam have seen OLAF come of age, supported by well-established institutional processes that ensured all 132 OLAF exams in 2018/19 went smoothly.

In 2017/18 the Diversifying and Expanding Online Exam Provision project was launched, and the first of some new types of digital exams were piloted using software called WISEflow. Bring Your Own Device was introduced, enabling students to use their own laptops to sit a secure digital exam. Alongside this, moving essay and long written answer exam questions from paper to online has also become possible for the first time.

Continue reading Introducing the digital exams service

OLAF Service Capacity

Due to the success of the OLAF service and the capacity to support online exams across LTDS, Exams and Awards and NUIT, the service is currently not available to support new online exams for fewer than 30 students during the assessment periods.  New exams for more than 30 students will go onto a waiting list and be considered based on student numbers, with exams with highest numbers of students being prioritised.

Outside the formal exam period there is no capacity for additional in semester assessments, however The OLAF Service will continue to support all online exams that have previously used the service.

Resit exams  cannot be supported through the OLAF service if there are less than 15 students, the OLAF service will not be available for these exams. The exams could still be run through Blackboard, although this would be without the use of the locked down browser or the University invigilators. Staff can utilise self-help resources well in advance of the resit assessment periods if they wish to run the exam online themselves.

Technology Enhanced Learning Drop-in Semester 2

Academic and professional services colleagues: Have you got a question about a particular learning technology? Do you want to find out if technology can enhance an existing teaching and learning activity? Do you have a great idea and want to know if technology can help you deliver it?

There is no need to book, just turn up and our learning enhancement and technology advisers will be on hand to help you. No question is too small!

Come along on:
Tuesday 5 March
12:00-14:00
USB Atrium

If you can’t make this one, don’t worry,  there will be more over the next few months at locations across campus. Further details will be published here.

If your questions relates to School (or Faculty) specific software we may not be able to help, but we hope we can signpost you to the correct support.

Any questions? Get in touch ltds@ncl.ac.uk

Technology Enhanced Learning Drop-ins

Academic and professional services colleagues: Have you got a question about a particular learning technology? Do you want to find out if technology can enhance an existing teaching and learning activity? Do you have a great idea and want to know if technology can help you deliver it?

There is no need to book, just turn up and our learning enhancement and technology advisers will be on hand to help you. No question is too small!

Come along on:
Wednesday 5 December
12:00-14:00
Courtyard entrance, Old Library Building

No need to book, just turn up on the day.

If you can’t make this one, don’t worry,  there will be more over the next few months at locations across campus. Further details will be published here.

If your questions relates to School (or Faculty) specific software we may not be able to help, but we hope we can signpost you to the correct support.

Any questions? Get in touch ltds@ncl.ac.uk