Tag Archives: Meetings

How do I create / share a meeting record with someone who is not my tutee?

Its very easy to set up a meeting with anyone in the University, not just tutees.

To do this, you need to click on My Meetings

 

Then select ‘Record a Meeting’ from the panel on the left hand side of the screen.

Record a meeting

A form will appear where you can enter the meeting information such as time, venue, and subject. You can upload documents and add any notes as well. Any documents / notes will be visible by all the meeting attendees.

Meeting record form

Once you have saved this, there will be a meeting record created, but note that there are no other attendees to this meeting as yet.

Meeting Record with one attendee

To add attendees, choose the Add button in the panel on the left.

Add Attendee

A box will appear that has three tabs. The first tab shows people that you have recently recorded meetings with, the second is any tutees you have, and the third is a search box that will allow you to search for anyone in the University.

Add attendee search box

Search for the person you wish to add to the meeting, then click the green cross next to their name to add them. It will ask if you are sure, as they will have an email sent to them to inform them of the meeting.

Add attendee

Any attendee can add notes to the meeting before and afterwards. These notes will be visible by all meeting attendees, please think carefully about the language and tone that you use, to make sure you express your thoughts clearly but without causing offense or distress.

Deleting a meeting

To delete a meeting you must first ensure that all the attendees have been removed, and any notes that have been attached to the meeting are removed. You must be the creator of the meeting to cancel it.

Click on My Meetings and with the meeting you wish to delete click view. You can now see the attendees on the left hand side. The creator of the meeting will have a star next the their name. Remove the attendees by clicking on the red cross next to their names. Image demonstrating where to remove attendees

Once you have removed the attendees, remove any notes by clicking the delete button beside the note (if the note has been locked, you will not be able to remove the meeting). Then select ‘edit meeting’ and  you should see the option to delete the meeting.