Uh oh! EndNote citations that look active, but some have stopped responding to EndNote at all? Won’t format into a new style nor appear in the references and won’t convert into unformatted citations? But if you view field codes, they look okay? Mysterious and frustrating?<\/p>\n
I think\u00a0this\u00a0is caused\u00a0by editing on other word processors, but I’m also suspicious of Track Changes and the copy & pasting of\u00a0formatted citations.<\/p>\n
Solution?\u00a0There doesn’t seem to be any way to fix these broken citations\u00a0directly. Best straightforward(ish) option: unformat citations, remove field codes from the document (turning the broken ones into plain text), then go through and reinsert them from EndNote\u00a0manually.<\/p>\n
If you’d been using an author-date style, you can\u00a0automate this slightly\u00a0by changing EndNote’s temporary citation delimiters to round brackets,\u00a0meaning EndNote will go through and pick up on all the defunct\u00a0citations. However, it’ll also pick up on anything<\/em> else<\/em> in a bracket, plus it won’t match the citations\u00a0directly with the EndNote library (et als, no record numbers), so you’ll need to\u00a0select & insert each citation.<\/p>\n Not ideal!\u00a0What if you’ve got\u00a0loads\u00a0of these corrupted citations? And you’ve got loads of other stuff in brackets and\/or you’ve used a numbered style?<\/p>\n THERE IS SOMETHING THAT CAN BE DONE.<\/p>\n This is it:<\/p>\n Convert all still-functional citations to unformatted citations.<\/p>\n Press Alt+F9\u00a0(display field codes in the document) and\u00a0you should see the broken citations as field codes, including a load of data about the reference – this is what can be used.<\/p>\n Press Alt+F9 to switch back. Unfortunately getting the actual text of the field codes is not straightforward. But someone has made\u00a0something that\u00a0will do\u00a0it:<\/p>\n http:\/\/www.gmayor.com\/export_field.htm<\/p>\n (I can’t guarantee that this isn’t some kind of cunning virus thing, but I’m\u00a0fairly confident that\u00a0that’s not the case.)<\/p>\n Once you’ve downloaded it,\u00a0then installed it,\u00a0you can access it from the ‘Developer’ tab in Word.<\/p>\n Go through the document, highlighting it and running the\u00a0converter\u00a0in chunks\u00a0(I think it can only process a certain amount of text at a time). (Also: avoiding headings and other non-standard text, as it’ll clear the formatting).<\/p>\n So, your broken EndNote citations will now be weird long field code text. But you can modify them (with Word’s Find\/Replace function – Ctrl+H)\u00a0so that EndNote thinks they’re unformatted citations!<\/p>\n Semi-colons in multiple citations are\u00a0a hurdle\u00a0and a\u00a0few of these\u00a0Find\/Replaces\u00a0are for dealing with them. The others are designed to clean up at least the start of each field code so EndNote will pick them up.<\/p>\n Find\/Replace these, in this order\u00a0(if ‘?’ is\u00a0used, activate wildcards for that search, otherwise don’t)<\/p>\n 19??; WITH<\/strong> <\/em>~CHECK DATE~<\/p>\n 20??; WITH<\/strong> <\/em>~CHECK DATE~<\/p>\n <\/Cite><Cite><Author> WITH<\/strong> <\/em>}{<\/p>\n ADDIN EN.CITE <EndNote><Cite><Author>\u00a0WITH NOTHING<\/strong><\/em><\/p>\n <\/Author><Year> WITH COMMA SPACE<\/strong><\/em><\/p>\n <\/Year><RecNum> WITH\u00a0SPACE HASH<\/strong><\/em><\/p>\n <\/RecNum> WITH<\/strong> <\/em>@@<\/p>\n &???;\u00a0 WITH NOTHING<\/strong><\/em><\/p>\n ' WITH NOTHING<\/strong><\/em><\/p>\n {ADDIN EN.CITE.DATA} WITH<\/strong> <\/em>~BROKEN CITATION~<\/p>\n <\/p>\n (That last one is for totally unrecoverable ones that don’t have\u00a0full field code data\u00a0– they’ll need to be searched for later and reinserted manually.)<\/p>\n Then ‘Update Citations & Bibliography’ and cross your fingers.<\/p>\n","protected":false},"excerpt":{"rendered":" Uh oh! EndNote citations that look active, but some have stopped responding to EndNote at all? Won’t format into a new style nor appear in the references and won’t convert into unformatted citations? But if you view field codes, they look okay? Mysterious and frustrating? I think\u00a0this\u00a0is caused\u00a0by editing on other word processors, but I’m … Continue reading “Fixing broken\/corrupted EndNote citations”<\/span><\/a><\/p>\n","protected":false},"author":1915,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3],"tags":[16,17,4,18],"class_list":["post-15","post","type-post","status-publish","format-standard","hentry","category-endnote","tag-broken-citations","tag-corrupted-citations","tag-endnote","tag-in-text-citations"],"_links":{"self":[{"href":"https:\/\/blogs.ncl.ac.uk\/miscellany\/wp-json\/wp\/v2\/posts\/15","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.ncl.ac.uk\/miscellany\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.ncl.ac.uk\/miscellany\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.ncl.ac.uk\/miscellany\/wp-json\/wp\/v2\/users\/1915"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.ncl.ac.uk\/miscellany\/wp-json\/wp\/v2\/comments?post=15"}],"version-history":[{"count":8,"href":"https:\/\/blogs.ncl.ac.uk\/miscellany\/wp-json\/wp\/v2\/posts\/15\/revisions"}],"predecessor-version":[{"id":28,"href":"https:\/\/blogs.ncl.ac.uk\/miscellany\/wp-json\/wp\/v2\/posts\/15\/revisions\/28"}],"wp:attachment":[{"href":"https:\/\/blogs.ncl.ac.uk\/miscellany\/wp-json\/wp\/v2\/media?parent=15"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.ncl.ac.uk\/miscellany\/wp-json\/wp\/v2\/categories?post=15"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.ncl.ac.uk\/miscellany\/wp-json\/wp\/v2\/tags?post=15"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}