Author: Stephen

Each year NUIT Student Systems take on a 3^rd year student placement as an Assistant Business Analyst to work alongside our team of Business Analysts responsible for developing and supporting SAP Student Systems.

See  Placement Job Spec 2015  for full information on how to apply:

SAP SLcM – Student Lifecycle Management

The University’s main corporate database is SAP – there are SAP modules for Finance, Purchasing, HR, Estates and Student records. There are also modules for reporting and for CRM.

The part of the system that is used for student records is Student Lifecycle Management. SLcM is the master data source for most aspects of a student record from admission, registration and fee payment through to graduation.

Parts of SLcM are very highly developed – e.g. the functionality for postgraduate admissions involves an applicant portal and sophisticated workflow and document production. SLcM is subject to constant development to reflect statutory changes (e.g. UCAS, HESA or UKBA related) or process refinements requested by the University.

SLcM is often referred to as a ‘back-end’ system as it is used directly by a limited number of users in academic units and services. SLcM is however the main data source for other systems based on SAP.

In particular:

• staff often access real-time student records via the SIG,
• staff most often access reports on student records via MyWorkPlace portal,
• students access their own student record via S3P.

The University has an Institutional Data Feed Service which is used to share data between systems – via this route SLcM data is fed to other systems such as NeSS and BlackBoard. The feeds to other systems (including BW reports in myWorkPlace portal) generally take place overnight. 

Student Lifecycle Management covers the following key areas:

• Application
• Admissions
• Registration and module booking
• Exams
• Fees
• Progression
• Graduation
• Alumni
• Statutory reporting
• Student documents
• Student reporting

Features

• Recording and maintenance of Student Lifecycle master data, including:

• Personal data, address data, VISA data, statutory data, qualifications, language test results, sponsor data, challenge data
• Academic structure data – Programme data, Module data, Academic calendar, Fee data
• Module outline forms (MOFS)
• Access and authorisations
• Undergraduate admissions processing
  • Import  UCAS and GTTR applicant data
  • UG scholarships
  • Import UCAS and GTTR choice data
  • Export decisions (offers)
  • Import applicant replies
  • Import exam results
  • Confirmation and clearing processing
  • Reporting – applicant details, school details, results details, and summary reports
• Postgraduate Admissions processing
  • Applicant portal
  • On-line deposit payments
  • Agent portal
  • Selector portal
  • PG admissions workflow
  • Application quick entry process
  • Document scanning and upload
  • Applicant list and statistical reporting
• Student Self Service (S3P)
  • Student personal data update
  • Student HESA data update
  • View of programme and module data
  • Student self-service registration
  • On-line fees payment
  • Module choice and registration of interest
  • Student documents
  • SAMS – SNAF – Student Notification of Absence Form
• Student administration/student progress recording
  • Admission
  • Registration
  • Student scan stations
  • Student finance
  • Fees – setting, calculation, discounts, deposits
  • Module booking
  • Programme transfer
  • Leave of absence
  • Student advisors
  • Module marks
  • Progression
  • Academic data (Individual work)
  • Degree conferral
  • Congregations
  • De-registration
  • Alumni
  • SAMS – inputting attendance, class lists, action report
  • SAMS – SNAF (Student Notification of Absence form) workflow
• Student documents
  • Transcripts
  • Diploma Supplements
  • HEAR
  • Bank Letters
  • Council Tax Certificates
  • Post Study Work Letters
  • CAS (Confirmation of Acceptance for Studies) (UKBA requirement)
  • PG Offer Letter
  • COP (Confirmation of a Place to Study)
  • Certificate of Attendance
• Statutory reporting
  • Hefce – statutory returns to funding body – HESA student return, HESES student return, ITT teacher training return, RAS
• UCAS – import of UG admissions personal data, choice of programme, results data. Export of decisions (offers/rejections). Import of applicant replies – acceptance/rejection. Confirmation and clearing. Import of GTTR applicant and choice of programme data
• SLC (Student Loan Company) – confirmation of students, programmes, attendance, fees
• UKBA (United Kingdom Border Agency) – export applicant data to UKBA, Import CAS numbers from UKBA, export applicant financial data to UKBA
• Hefce – statutory returns to funding body – HESA student return, HESES student return, ITT teacher training return, RAS
• Management information and statistics
  • Admissions reporting
  • Registration and Module booking reports
  • Student Planning
  • Fee reports
  • Enquiries reports
• Document display, upload and scanning
• Student Information Gateway (Student and applicant data portal)
  • Makes student data available in a more user-friendly format
  • No licence requirements (so can be made available to all staff)
  • Read-only access to comprehensive student and applicant data

• Module class lists with photos
• Option to add academic notes and set and remove academic holds
• SAMS – viewing attendance & absences