Archive Donation Agreement Form

The National Trust is happy to accept your donation for preservation and care in an archival setting and for a version to be made available in the Seaton Delaval Hall Research Room.

The purpose of this Agreement is to ensure that both your donated item and personal data is treated in strict accordance with your wishes.

This Agreement is made between the National Trust, …………………………………….…..

….………………..…….. [third-party archive] and you.

With your permission the National Trust will share your personal information and donated item with …………………………………………..………….. [third-party archive] for it to be permanently retained.

This relates to the item created on the following (estimated) date/s …………………………………….

Please give a brief description of the material you wish to donate

(Please specific medium of material)

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Full name of donor: ……………………………………………………………………………………………………..

Address: ….……….……….……….……….……….……….……….……….……….………..

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Telephone No: …………………………………………………………………………………………………………….

Email: …………………………………………………………………………………………………………………………

I agree to have my name logged in the Seaton Delaval Hall                                                 YES/NO

Knowledge Index alongside my donated item *

* The National Trust highly recommends for you to allow your name to be logged as it will help expand our research community

Do you give permission for us to store your contact                                                  YES

details in case we need to contact you about your donation? 

Data Protection

How we use your personal data.

The personal data you give us in this Archive Donation Acceptance Form will be held securely and will not be used for any other purpose other than contacting you about your donation; we will never use it for marketing communications that you haven’t agreed to receive.

How we protect your personal data and how long will we keep it?

Your contact details are stored on a secure place until we no longer require them and they will be securely destroyed.

If you no longer want us to hold your contact details for donation.

At any time you can change your mind about whether you agree to us keeping your contact details, please email seatondelavalhall@nationaltrust.org.uk, or contact us on 0191 237 9100. The personal data in this Archive Donation Acceptance Form will be securely destroyed.    

“We” and “Us” means the National Trust, charity number 205846, and National Trust (Enterprises) Limited

COPYRIGHT (if applicable)

If you wish to sign over full copyright, please fill in SECTION ONE or if you wish to sign over partial copyright, please fill in SECTION TWO. If you DO NOT hold copyright, go directly to the ACCESS and REUSE section.

SECTION ONE – Full copyright

In respect of……………………………………………………………… [item being donated] made by ……………………………………………………………………………………………… [the donor’s name] being deposited with the National Trust and ………………………………………….. ……………………….[third-party archive], constituting a literary, dramatic or musical work, a database, an artistic work, a sound recordings or film as defined by the Copyright, Design and Patents Act, 1988.

I ………………………………………………………………………………………………………… [the donor’s name], as the present owner of the copyright in the contributor content, confirm that I hereby assign such copyright to the National Trust.

I also hereby waive any moral rights which I presently own in relation to this work on the understanding that third-parties may copy, distribute, display, or perform this licensed material – and works derived from it – for non-commercial purposes only. They must mark or describe any adaptations to my interview in their material. They must reference the National Trust.

The work will be attributed to me, and cannot be used for commercial purposes without the consent of the National Trust. Third-parties wishing to copy, distribute, or display licensed material for commercial use must approach the National Trust.

This Agreement will be governed by and construed in accordance with English law and the jurisdiction of the English courts. Both parties shall, by signing below, indicate acceptance of the Agreement.

Signed by or on behalf of the donor: ……………………………………………………………………………

Name in block capitals: ………………………………………………………………………………………………..

Date: ………………………….

Signed on behalf of National Trust: ………………………………………………………………………………..

Name in block capitals: ………………………………………………………………………………………………..

Date: ………………………….

SECTION TWO – Full copyright

In respect of……………………………………………………………… [item being donated] made by……………………………………………………………………………………………….. [the donor’s name] being deposited with the National Trust and ………………………………………………….. ……………….. [third-party archive], constituting a literary, dramatic or musical work, a database, an artistic work, a sound recordings or film as defined by the Copyright, Design and Patents Act, 1988.

I …………………………………………………………………………………………………… [the donor’s name], as the present owner of the copyright in the contributor content, confirm that I hereby give ………………………………………………….. [third-party archive] permission to use my donated item within their reading room and I also give the National Trust permission to use my donated item in the Seaton Delaval Hall Research Room.

The work will be attributed to me, and cannot be used for non-commercial or commercial purposes without my consent. Third-parties wishing to copy, distribute, or display licensed material for non-commercial or commercial use must approach me.

This Agreement will be governed by and construed in accordance with English law and the jurisdiction of the English courts. Both parties shall, by signing below, indicate acceptance of the Agreement.

Signed by or on behalf of the donor: ……………………………………………………………………………

Name in block capitals: ………………………………………………………………………………………………..

Date: ………………………….

Signed on behalf of National Trust: ………………………………………………………………………………..

Name in block capitals: ………………………………………………………………………………………………..

Date: ………………………….

ACCESS and REUSE

In donating my item and assigning my copyright (if applicable), I understand that I am giving the National Trust and ………………………………………………. [third-party archive] the right to use and make available the donated item in the following ways:

• Use in colleges, schools, universities and other educational establishments, including use in a thesis, dissertation or similar research                

YES/NO

• Public performance, lectures or talks     

YES/NO

• Use in publications, including print, audio or video – cassettes, DVD, CD–Rom

YES/NO

• Public Reference purposes (archive reading room(s) and the Research Room)

YES/NO

• Use on radio and television

YES/NO

• Publication worldwide on the Internet/use on social media

YES/NO

If you wish to add any additional access restrictions to the interview – either in full or particular parts for a period of up to 30 years – please specify these conditions in the space provided.

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