Dealing with Overwhelm – 7 Ways to Set Priorities

Watch these lectures! Read these articles! Complete this quiz! Just logging on to your Canvas module pages can sometimes feel like being buried beneath an avalanche of tasks to complete. Seeing so many different learning activities competing for your attention can easily feel intimidating and you might well find yourself asking ‘Where am I supposed to find the time and energy to do all of these things?’  

Well, the truth is that not all learning tasks are created equal, and your time and attention are valuable – and finite – resources. You can’t put 100% effort into every activity without quickly burning out, so it’s more effective to be selective and distribute these resources appropriately. Try giving yourself a moment to decide where you can take a more relaxed approach by skimming texts and lectures to jot down key content, and where you might need to engage more deeply with the material by taking more comprehensive notes and re-watching important lectures.  

But how do you decide what content to prioritise? There’s no one answer to this as not everyone’s priorities will be the same. Whilst you can’t know for certain which activities will be the most important, you can make an educated guess by looking out for clues and reflecting on your own preferences and motivations for study. To help figure out which activities to prioritise, here are some things you can try. 

If you don’t know where to start, look to outside clues: 

1. Check the module objectives. The objectives stated in the module handbook or the ‘syllabus tab’ on Canvas often give clues to which content is most important. For example, if the objective is to ‘become familiar with the latest developments in etc. etc..’, then it might be worth prioritising learning activities that focus on recent issues and deprioritising historical background. 

2. Watch out for repetition. If the same concept, idea or theory keeps coming up over the course of a module (or even across different modules) then it’s likely an important topic that’s worth prioritising until you develop a solid understanding. 

3. Use upcoming assignments as a guide. If you have an assignment coming up on a specific topic, try prioritising associated content as it’s more likely to be directly relevant in the near future. And don’t feel you have to look at modules in isolation, sometimes content from one module is useful for an assignment for another. 

4. Pay attention to tutor comments. Sometimes your tutors will explicitly state what ideas or topics they feel are the most relevant in lecture videos, commentary or activity descriptions. Alternatively, you might want to get in touch with your module tutor and ask what items they recommended prioritising. 

If you’re feeling a little more confident, look inside yourself:

5. Go with your gut. Not everyone’s priorities will be the same and it’s perfectly fine to prioritise the topics or activities you find most interesting and engaging. The more invested you are in a topic, the more likely you are to retain information and develop a deeper understanding. 

6. Consider your goals. Ask yourself ‘what do I want to get from this module/course/degree?’ Perhaps you have specific career ambitions, personal learning goals or just want to make sure you pass the module. Prioritise the content that speaks to these ambitions. 

7. Target your weaknesses. Maybe you’ve received feedback that indicates you need to improve your understanding of a certain subject, or maybe there’s a topic that you just know you have trouble with. You might want to prioritise that content for a while, if you think it’s relevant and likely to come up again.  

What To Do Today: 4 Ds to help you manage overwhelm

Photo by Kelly Sikkema on Unsplash

Some days it’s hard to know where to start. There are lectures to watch, additional reading to catch-up on, that essay to finish by the end of the week, those seminar notes to review. Oh and the laundry basket’s overflowing and that other essay title has just been released. 

It’s natural to feel overwhelmed when so many things are competing for our attention. And, when we’re stressed, we often find it harder to prioritise, assigning every task equal importance.  

This is when the 4 Ds might come in handy. This is a short-term time management strategy designed to be used on the day to help regain a bit of perspective. This technique can help us prioritise our tasks for the day so that we can at least make a start, make some progress and start feeling productive and in control again. 

The 4 Ds stand for Do, Defer, Delegate and Dump.  

Do 

What will you focus on today? To help you decide, you may like to think about: 

  • What is most urgent, in terms of deadlines etc.? 
  • How much time do you realistically have available today? Which task(s) would best fit into this time?  
  • What would calm you down the most and/or make you feel like you’d made progress? Sometimes, just making a start on something you’ve been putting off for a while is enough to make you feel you’re back on track. 

Defer 

These are tasks that you will need to get to shortly, but they’re not urgent enough to have to be done today. Often, we worry we’re going to forget to do something if we don’t do it immediately. Help prevent this by making a list of any tasks you’re deferring. You may then find it helpful to put this list out of sight so the tasks you have lined up for the future don’t distract you from the one you’ve chosen to focus on today. You can refer to this list again the next time you’re deciding your ‘Dos’ for the day. 

Delegate 

Is there anything (outside of your studies, of course!) you could ask somebody else to take on to free your time up a little bit? Granted, the opportunities for delegation are few and far between at present due to social distancing. But perhaps you could still do something like getting a housemate to take your turn loading the dishwasher to give you a clear run at studying? 

Dump 

As we mentioned at the beginning, that overwhelm is often caused by too many things competing for our attention at once. Which tasks could we eliminate from that competition – for now? What might we need to get to eventually, even fairly soon, but which we could ignore for today while we make progress with more urgent things? Dumping a task isn’t permanent. That task might become a ‘Do’ in two days time. This is just a way of clearing some headspace for the tasks that have the greatest priority right now. When you’re juggling lots of plates, it’s worth recognising that some are made of glass and some are made of paper. Dropping a glass plate may have a long-term impact on your future, but dropping a paper one won’t. Sometimes it’s okay to let the odd thing slide.  

The 4 Ds is just one of the time management tips our tutors Nicky and Caroline discussed in their Cuppa and a Catch-up video last month. They introduce this strategy at the 30.53 mark, but you may wish to check out the rest of the video for more top tips. And if you’d like to discuss time management or any other study strategies with us, you’re welcome to book an online 1-1. Head to our website to find out more.  

5 Fab WDC Resources to See You Through the New Semester

Photo by Jon Tyson on Unsplash

The new semester is fast approaching so we’ve compiled 5 resources to help you get back into the swing of things and support you throughout the next few weeks.  

  1. Getting Going Again 

It can be tricky to pick things back up after a break, particularly during troubled times like these. We originally wrote this blog post at Easter but it’s worth revisiting for our top tips on finding your way back into your studies. We also have a soundcloud version if you prefer audio:

 

  1. Creating structure and routine 

Getting back into routine can be one of the more challenging aspects of beginning of a new semester. Creating a sense of structure and establishing a realistic, healthy routine is trickier than ever right now. You may wish to start by reflecting on what worked best for you last semester, and what you feel you’d like to change. Check out our hints and tips in our blog post or listen to an audio version, if you prefer.

  1. Working in short bursts 

It can be tempting to want to hit the ground running at the start of a new semester. However, it’s often best to give yourself a gentle start to ease yourself back in rather than trying to do ALL OF THE THINGS AT ONCE. Indeed, working in short bursts can improve motivation, concentration and productivity in the long-term. Check out our guide from a previous blog post, or listen to us talk you through it!

  1. Active Independent Learning 

We know: it’s been all too easy to start out with the best intentions at the beginning of a study session then end up spending hours just staring at a screen and feeling like nothing’s really going in. Check out our guide to active independent learning to help ensure you’re studying as effectively as you can. 

  1. Dealing with overwhelm 

Deadlines. Additional reading. 5 lectures to watch. 3 seminars to attend. Discussion boards to contribute to. It can all feel a bit much sometimes, and that’s perfectly understandable. Our guide to dealing with overwhelm can help you take a breath and find your way forward. Also on Soundcloud:

 

Very best of luck for the new semester from all of us at the WDC. And remember, you can always book one of our online 1-1 tutorials if you’d like to review and discuss any aspect of your writing and study skills. Check out our website for more details    

Time Management Tips for Troubled Times: Dealing with Overwhelm

Photo by Jeremy Bishop on Unsplash

Term might have got underway, but if you’re feeling behind and overwhelmed with your studies, losing motivation and generally not keeping up, that’s quite understandable. We’re all navigating a completely new way of studying, with new teaching formats to get used to, new learning strategies to adapt and all in the middle of a pandemic crisis. It’s no wonder if you’re feeling a bit overwhelmed, lacking in motivation or suffering from procrastination and uncertainty. This is the latest in our series of Time Management Tips for Troubled Times, in which we try to help you get your mojo back and find your way forward.

  • If you don’t feel ready to start a task (not done enough reading, thinking, etc) or don’t know where you are with it, jump in and start anyway – use this as a way to experiment and find out exactly what else you need to do, rather than a vague sense you’ve not done enough or aren’t sure what you’re doing. 
  • Use freewriting as a way to find a bit of focus. Set a timer for 10 mins, and write a stream-of-consciousness exploring the task you will be working on, what the sticking points are, anything you’re worried about, things that are distracting you and how you feel about it. Don’t stop, don’t edit, don’t judge – this is just you warming up and thinking aloud on paper. 
  • Break tasks down. This allows you to see exactly what needs to be done, and how long it might all take. It also makes big, vague goals into manageable, concrete tasks, where you can see progress. 
  • Build in points where you can reflect, take stock of where you need to be, and check your direction. Try and commit to a goal, even if it’s for a day, rather than switching between them in case you’re worried you’re not doing the right thing.
  • Alternatively, try interleaving – every hour, two hours or mornings and afternoons, switch task. This might help you feel that you’re keeping all the plates spinning, and actually helps you refresh your concentration. It’s also true that if you leave a problem you’re stuck with, your brain is likely to have made progress on it when you were thinking about something else. 
  • Think How, not just What. Focus on the actions you need to take, not the things you need to achieve, and make your intention to implement the goal explicit. ‘IF I am going to achieve ……., THEN I will do …..
  • Make each task as concrete as possible, to make it doable and give yourself a sense of achievement. You could frame it in SMART terms:
    • Specific: What exactly will the output be? Which section or paragraph?
    • Measurable: How many words will you write, approx?
    • Achievable: How realistic is this? How ‘finished’ does it have to be?
    • Relevant: how does this contribute to the rest of your work? How important is it?
    • Timebound: how long will you work on it?
  • Build in small, immediate, short term rewards for things where the real outcome is a longer way off. 
  • Reward yourself for a job done, or for progress made, whether you feel it is well done or not.
  • Intrinsic rewards: A sense of achievement or pride is a kind of reward, so frame your work in a way that allows you to tick things off or check how well you’re doing. 
  • Extrinsic rewards: You could also use rewards that have nothing to do with work. Rewards should be small and also framed in SMART terms so you don’t get distracted from returning to work.
  • You’re likely to put something off if you don’t think you can do it. If you aren’t sure what it is you’re supposed to achieve or how to go about it, list up the questions you have, so you can find answers – friends on the course, a peer mentor, your lecturer, a Writing Development Centre tutor. Identifying what you don’t know is the beginning of finding out.
  • If your planned time didn’t quite go to plan, write a list of ‘things achieved’ anyway – this will help you see where you’re still being productive or where you need to get back on track, without making you feel you’ve achieved nothing.
  • There is often no single right answer, or no single right way to do something at university. If  an approach isn’t working for you, try a different way rather than avoiding a task due to fear of failure or not being good enough. Find your own best way to study.

Prefer to hear it than read? Listen to Helen, one of our WDC tutors, talk you through some tips.

Dr Helen Webster, WDC
Dr Helen Webster, WDC

Time Management Tips for Troubled Times: Structure and Routine

Photo by Mark Tegethoff on Unsplash

Term might be starting again, but it’s not always going to be possible to carry on as normal, when things really aren’t normal. If you’re able to, you might find it helpful to create a bit of routine to stay motivated and regain some control. This is the third in our series of Time Management Tips for Troubled Times, in which we explore Time and Space to help you get back a bit of normality in your day!

Time

Without the full structured timetable of campus learning, your day can become a bit shapeless. Some teaching will still be synchronous (everyone participating at the same time), but much may move to ‘asynchronous’ where participants engage with the learning activities and resources at different times, so it’s more up to you when you study.

  • You might find that keeping to a similar schedule as your normal studying week is helpful, if that’s possible. You don’t have the commute, so you can get up a little later, but a routine that starts with setting the alarm and getting up, and getting on with learning as soon as possible, might work for you. Take regular breaks, stop work at a specific time, like 5pm, and keep bedtimes regular too!
  • You might find that a regular schedule is not possible for you, however. Instead, you might build in structured elements into your day, for example, a set number ‘blocks’ of work of a couple of hours (or more, or less, as works for you), to be fitted into each day where possible. 
  • Make sure you get down to a study task as soon as possible when you start work– you might find it helps to make it fairly small and specific, and easy to do – something like re-reading notes from the day before, or answering three emails, and perhaps decide what it’s going to be the night before.
  • Far-off deadlines are not motivating. Set smaller deadlines which are closer in time and more frequent. This could be the date by which you want to achieve or finish a task, or a time by which you want to move on to a different phase of work ie from reading to writing, or from exploratory thinking to deciding what you want to focus on. 
  • Build in cycles where you revisit learning, especially if you have exams to revise for so you can build up your memory, but also if you’re writing an assignment, to check your planning and original reading. This helps deepen your learning and keep a focused direction. Revisit it after a day, three days, a week, two weeks etc. 
  • If ‘work expands to fill the time available’, meaning that it seems to take forever, then try factoring in some time to do other things first –whether they are urgent priorities such as daily chores or something more pleasant, like exercise. Once part of your day is earmarked for those, your studies will have to fit around them, meaning that you’re likely to be more productive when you do work as time is more scarce.

Space

Going into uni for the day clearly marked study from leisure time. When you’re spending all your time at home, making that clear distinction is going to be harder, but if you can find a way to mark ‘study’ from ‘other’ time physically or symbolically, it will help. 

  • You might be lucky enough to have a room that you can keep purely for learning, and turn it into a ‘study’. Make sure you close the door on it for the day, and decide how many hours is a reasonable amount of time to work, for you. 
  • You might be able to repurpose a part of a room such as like the dining table or a corner of the living room and set it up as your dedicated workspace so you’re in ‘work mode’ when seated there. Consider how to ensure your workspace is comfortable to sit at for longer periods, and how to keep distractions to a minimum, whether it’s moving temptations like your phone or displacement activities like laundry into another room, or negotiating times when other household members can’t expect your attention.
  • You might need to negotiate with others in your household to commandeer a suitable space temporarily for periods of the day. You could agree times to suit your best times of day for working (possibly a number of shorter periods might help you take breaks, rather than one longer period). Consider how you might set up your space for this period to create a working environment, even temporarily, whether that’s removing distractions where possible or using ‘props’ to create a focused atmosphere which you associate with study, such as particular music or background noise, a scented candle, or something that reminds you of your uni environment.  
  • You might have very limited space, for example if you’re living in a study bedroom. Where at all possible, avoid working in bed, as this might impair your sleep, which in turn will impact on your ability to study and cope with other things. If you can set up a different corner of your space for study, even for part of the day, you might use cues such as objects that remind you of uni, getting dressed in ‘work’ clothes, or particular music or other background sounds that create a different environment. 
  • If you have some flexibility over where you work, you might try moving around during the day – writing at the kitchen table in the morning, reading and taking notes in the living room during the afternoon, for example. This might help recharge up your energy levels and the variety might help keep you focused. 
  • If you are living with others who also need to work, whether this is study or working from home, you might find it’s helpful to work together to keep each other momentum and motivation. You could even organize this remotely with coursemates elsewhere through a virtual study group. 

Rather listen to an audio version? Here’s our tutor Helen talking you through some of these tips:

Dr Helen Webster, WDC
Dr Helen Webster, WDC

Time Management Tips for Troubled Times: Working in short bursts

Photo by Tonny Tran on Unsplash

Stress and worry are completely natural at the moment, and will impact on your ability to focus and think straight. You might also be trying to study in less than ideal circumstances, having to share a computer or fitting it around other priorities such as caring responsibilities or managing daily chores. All is not lost though – you can be surprisingly productive in short bursts, and you can still make progress while being kind to yourself and mindful and realistic about what you can take on. This is the second in our series of Time Management Tips for Troubled Times, in which we look at working with, not against, your reserves of time and energy.

  • Be mindful each day, and as the day progresses, of what your concentration span or demands on your attention realistically are, and work within that. Don’t put expectations on yourself to work for an hour or more if it’s not going to happen – it will make you feel worse. You can achieve a lot in shorter slots of time.
  • Break tasks down into as small chunks as possible, and be specific about what you’re aiming to achieve. Big, vague goals in your mind then become manageable concrete tasks with a clear output.  If you only realistically have 10 mins, ‘read the article’ might not be achievable, but ‘skim the first page and identify 3 key points’ might be.
  • When you break, take a moment to leave a ‘note to future self’ about where you got to or what you were intending to do next. 
  • A to-do list with all your tasks easily becomes overwhelming and can become a displacement activity in itself. You might use a ‘next action’ list, keep it short and make it on the day, just to cover the immediate future. What’s the next thing you need to do to take a step forwards?
  • Set concrete criteria for when a task is ‘finished’ or even just ‘good enough’. What exactly would that look like in practical terms? 
  • Make sure your learning approach is active – we quickly disengage if we’re just passively watching or reading something. When reading or watching a lecture, try summarising paragraphs, making a mindmap, leaving notes to self about ideas, connections or questions that occur to you, etc
  • Is there anything you can do with your environment that might make it easier to concentrate undisturbed? This might mean negotiating with other members of your household, or just thinking about what helps when you are on campus and recreating that, from background noise apps to setting up your table to remind you of working in a university study space.
  • Find a way to block distractions. Repeatedly having to make yourself ignore them will drain your energy to say no to them, so see if you can avoid them altogether (ie a social media blocker, turning phones off, studying somewhere with few temptations).  Of course, some distractions, such as children, can’t be handled in this way!
  • Make sure you’re only doing one thing at a time. For example, if you’re writing, make sure that you are EITHER writing a first draft OR planning it OR editing it OR checking it – don’t try to do all those things at once, but separate the process out. If you’re reading, EITHER skim to find the relevant bits OR read marked sections in depth to foster understanding OR critique the whole. 
  • Try freewriting for 10 minutes. Set a timer and write, as a stream of consciousness  without stopping, whatever comes to mind about what you’re reading, revising or thinking, and see what comes out. It might be the first draft of something, it might move your thinking on, or it might clarify a sticking point. 
  • If one of your short working blocks doesn’t go as planned, let it go and see the next one as a fresh start. Short working blocks are low risk, whereas if you try and work all afternoon and it doesn’t go to plan, you might feel anxious that time has been wasted. 

No time to read? Listen to our tips instead! Our tutor Helen will talk you through.

Dr Helen Webster, WDC
Dr Helen Webster, WDC

Time Management Tips for Troubled Times: Getting going again

Your Easter break may not have been the one you were planning (although we hope the Easter Bunny brought you some chocolate) but there’s no doubt we all needed a bit of a rest after all the upheaval and disruption we’ve been through. It’s still the vacation, although you might find your thoughts turning to the new term – work you still need to complete, assessments you might need to prepare for – or just wondering what the new term will be like, studying remotely. If you’ve had to move home to study, been unwell or had to take some time out to focus on other urgent priorities, you might be finding it particularly hard to know where to start or how to get going again. 

Photo by Mitchell Orr on Unsplash

The WDC has had a good think about how we can help you with picking up and getting going with your studies again in what are most certainly challenging circumstances. We didn’t want to trot out the usual smug tips on organising your time, but thought hard about the things you might be facing, and how we can help you be compassionate with yourself, doing the best you can. Below is the first in our series of Time Management Tips for Troubled Times – you’ll find more on the ASK website!

  • The main thing is to make a start, less so where to start. Make your first step small so it feels do-able, whether it’s just digging out your module or programme handbook or any other information you need, or filtering through your emails or BlackBoard notifications to pick out important communications about changes to teaching and assessment, or assignment deadlines (maybe just a week’s worth if there has been a deluge of them!). Even just logging on might help you feel back in the swing a little. 
  • Figure out first if there are any priorities you need to be aware of such as assessment. Your lecturer may have posted these already, but you could also check with friends on your course or contact your module leader if you’re uncertain or concerned. 
  • You might have several modules or assignments competing for your attention. Does one of them have a more urgent deadline, or is there one you feel more behind with?
  • You might begin by going back to your module handbook and any other information about the module to refresh your memory about its learning outcomes, topics covered already and those yet to be covered. You could gently review work you’ve already done, lecture notes, ReCap recordings or past assignments just to familiarize yourself again with the topic, activate that learning again and remind yourself that you do know things! Don’t see this as revision or worry if you can’t remember details, you’re just refreshing your sense of it and reactivating your memory.
  • If you feel you’ve missed a lot of content, you might just watch any video content for each week to get a sense of what’s been covered, rather than working through all of each week in turn. You can then go back and undertake any activities that have been set, or pursue any reading, for previous weeks. This will even help you synthesise your understanding across the module so far, getting a better overview to help make connections and prioritise.
  • Try doing a bit of freewriting to get back in the flow, either to warm up for writing or just to get your thoughts moving again. Set a timer for 10 minutes and write, as a stream of consciousness without stopping, whatever comes to mind about the studies you’re picking up again, and see what comes out.

No time to read? Listen to our tutor Helen talking you through these tips.

Dr Helen Webster, WDC
Dr Helen Webster, WDC

At Home with… The WDC

The first in a new series in which members of the Newcastle University community discuss how they’re negotiating the current disruption. Or not … because, well, everything’s a bit difficult, isn’t it?

Photo by Charles Deluvio on Unsplash

Many of us, including the entire WDC team, are currently working or studying from home. One of the things we’ve found we have in common with the students we’ve been speaking to is a struggle with the initial loss of structure and routine this transition has caused. These routines – getting up at a certain time, having somewhere to go, arriving at the library at a particular time, studying a specific topic on a set day – help keep us motivated and stay focused. Their sudden loss can affect our mental wellbeing. 

Now, before we get to the core content of this post, one thing needs to be acknowledged. And that’s that the world is a very difficult place to live in right now. You may have other, far more pressing things requiring your time and attention. Focused work may be an impossibility. And that’s fine. We can recommend some funny fainting goat videos if you need them.

But if focusing on your work or studies is something you’d find helpful right now and you’re interested in reading about how other people are coping in these challenging circumstances, this is the series for you. You might even pick up a tip or two. 

We hope to chat to students, academics and professional services staff so do stay tuned. First up … well, of course it’s us! We, the WDC – Helen, Nicky, Victoria and Caroline – got together to discuss the challenges we’ve faced and the things that have helped us stay focused, keep motivated and feel like we’re ‘at work’ when we’re really just huddled in the only tidy corner of the front room.

Working from home can be challenging in many ways. What are the biggest challenges for you personally?

Caroline: As a student, I really struggled with perfectionist tendencies and perfectionism is still something I have to negotiate. So, for me, one of the biggest challenges has been dealing with the gulf between my idealised image of homeworking – where I am super productive and always motivated – versus the reality. 

Helen: As I’m stuck at home, there’s no clear divide between work time and home time as there would be if I was commuting to the library each day – there’s the danger of either overworking with no ‘cut-off point’ or just feeling constantly guilty that I *should* be working….

Have you been able to overcome these challenges? If so, how?

Nicky: My current strategy is to do things that help me go into ‘work mode’. I still dress as if I were going into work, even wearing my formal shoes around the house! 

Helen: I’m lucky that I can keep a room specifically for work – I’m trying to close the door on it at 5pm. I’m still using the same laptop for work and watching Netflix though, so I’m trying to close down the browser windows and mute the notifications for work at 5pm, and likewise, the one for Netflix and social media is firmly closed at 9am! I’m also still ‘getting dressed’ for work in the mornings, and the PJs only get worn after 5. 

How do you manage to stay focused and remain productive? In other words, how do you make sure you feel like you’re “at work” when you’re at home?!

Victoria: I’ve tried to keep to as much of a routine as I can.  Logging on and checking in with colleagues by 9am has helped to frame the start of my day. It’s a small detail, but I’ve also kept to my work-wardrobe, wearing clothes I would tend to keep for work rather than allowing myself to get used to more loungewear! I’ve also given myself tasks to do each day, and used my calendar to identify those tasks in my working day. I’ve also discovered that the most productive place for me to be is at my kitchen table where I can look out into the garden and I have plenty of daylight coming through the conservatory. 

Helen: I’m not sure how focussed and productive it’s possible to be right now, but keeping a clear sense of why I’m doing this really helps. Whatever routine tasks I have to tick off, I’m bearing in mind that I’m working to support students, and thinking of the real motivation for this helps. I’m also being far stricter with myself about taking lunch breaks and knocking off at 5pm than I am usually at work!  

What new skills have you had to develop?

Victoria: The knowledge of using software, such as Zoom. However, rather than new skills, I feel as though I’m honing and refining other skills, such as self-focus.  It could be possible to get drawn into making more cups of tea and doing other things I enjoy, such as working in the garden. However, the professional work I do is important to me and that continues to give me a sense of purpose to my days and motivates me to keep a sense of focus to my working days.  

Nicky: I’ve had to become a bit more disciplined in scheduling my days to alternate between work-tasks and breaks. Otherwise the two tend to bleed into each other and I’m no good to anyone!

What have you had to let go of? This might be a particular habit or skill, or just a way in which you’ve generally had to manage your expectations and ‘lower your standards’?

Caroline: I have found it incredibly helpful to redefine my idea of “productivity.” I’m now trying to focus on what I produce or achieve in a day – writing a blog post, making a valuable contribution to a team meeting, helping a student with their dissertation – rather than how many hours I spend at my desk. That way, I don’t feel guilty for not being “on” all the time and for needing to take breaks to have a rest or manage my anxiety, 

Victoria: Rather than letting go, I see it as embracing how I deal with uncertainty.  Rather than trying to ‘have everything figured out’, I’m working through my own thinking and approach to the speed at which things are changing, and how I can respond and work with these rapid changes.

Nicky: Control? A lot of my coping strategies so far have been aimed at maintaining a sense of control over my surroundings, but there’s only so much I can do. In truth, I think I’m just trying to give myself time to adapt and embrace the ‘new normal’.

Helen: I think the biggest challenge for any perfectionist is letting go of the idea that perfection is desirable, let alone possible. No one really knows what they are doing, or what to expect, and I’m learning to work with that in a positive way. If we’re all making things up as we go along, maybe there are no standards to judge ‘perfect’ when you’re innovating and being creative. 

If you could pass just one “Top Tip” to the many others currently working or studying from home, what would it be?

Caroline: Start each day by asking yourself what being productive would look like for you today. Think about what you need to do, and what you feel able to do. 

Victoria: Be kind to yourself. This is a very unique set of circumstances that we are learning to cope with. Of course, we are also juggling changes to our working/studying patterns with other important tasks, be it keeping in contact (virtually) with family members, taking care of dependents, and that’s if we are feeling well ourselves!

Nicky: It can be useful to try and retain a sense of normality in these circumstances, but don’t give yourself a hard time when the abnormal (inevitably) encroaches. At the end of the day, this is a very unusual situation and sometimes we have no choice but to roll with the changes.

Helen: Don’t forget to take breaks. Breaks are something you need, rather than deserve. And set yourself one small, doable task each day with a really concrete output so you feel you’ve gone something done that wasn’t there before.

Relieving Academic Stress with Digital Companions

What is meant to be the start of spring can sometimes feel like the exact opposite for those with looming deadlines and exam dates. At this time of year a lot of students come to the WDC, trying to find their ways through what can feel like overwhelming amounts of demands. It’s a rough time. But it doesn’t have to be ruled by stress and guilt for taking breaks.

A problem that many students face is working out how to build in relaxation and stress-relief into their work schedule. They know they want and need to chill out, but they hit a wall when it comes to actually doing it. It’s not easy to tell guilt to get lost, and so they continue to work, though usually at a less productive level than if they’d managed even the smallest amount of relief time.

Part of the advantage of being a student today is the access to apps to cover everything. And what that means is that we don’t have to use technology just to work, or for social media activity. We can also use it as a ‘calming companion’ during one of the most stressful parts of the academic year.

This post has been fun to write, mainly because I got to try all the following apps out – trust me, they make working and revising very much calmer. I’ve divided them into three sections, to help you see which might be more relevant for the work stresses you personally face, but they can also be used in conjunction with one another, during different stages of any stressful-work process.

Atmosphere

Some students like to work in silence; some like music. Some students like to be alone in their work environment; some like the sense of others’ presence, without requirement to talk. How we work is a personal thing, the creation of our ‘working atmosphere’ is important in terms of how calm we feel while working. I tried out White Noise and Marine Aquarium to this end. Both are very soothing, though my preference was having the virtual fishes swimming around, complete with bubble noises, which are strangely calming. You can even choose what fish you want to have in the aquarium, so visually the colours can brighten your mind. This may sound rather random, but it is strangely addictive as part of a work background. Maybe try it and see….

Working aids

If work-related-guilt is really something you can’t ignore, and many of us can’t, what is important is managing that emotion (not letting it take over). To this end, SimpleMind+ for mind-mapping ideas when you can no longer force out a sentence, and Pomodoro Timer and Timer+ for breaking your working time down into more manageable, focused chunks of time are wonderful to give more of a sense of control over the working day. Escapes and Office Yoga also provide that ‘just-5-minutes-out’ that refresh without a need to leave the chair, if you really can’t face detaching from work for fear of not actually returning. And then of course there are the likes of writtenkitten.net, which will reward you with a picture of a cutey-pie cat every 100 words….now there’s an incentive. (NB. if cats aren’t your thing there’s always coffee/chocolate/reward-of-choice, though perhaps extend the reward boundary beyond 100 words for these more material items….).

Home*

Whether your working day finishes at 3pm, 5pm or 11.30pm, it can be really important to ‘calm down’ so you can get a good night’s rest, although sometimes this can be hard to achieve. The guided meditations on Relax + are extremely soothing, and also allow you choose a sleep function, which means they are framed to help you get to sleep. Headspace is a popular mindfulness app amongst students, if you are aware of or want to develop more understanding about mindfulness as a technique. I personally love journaling with Grid Diary, to concentrate on the more positive aspects of the day just gone, and the digital colouring-in apps like Pigment – there is something remarkably relaxing about not having to think about anything except what colour you want to pick, and filling in the white spaces. The short yoga/stretch routines of Asana Rebel also really help to bring stress to a close for the day. Perhaps obviously I don’t do all of these every single day, but one a day can be just enough to make the evening peaceful.

So, which ones appeal to you?

Posted by Heather

*Disclaimer: Please bear in mind that for any of the health or activity-based apps mentioned here that you are fit to use them, or that you seek medical advice prior to using.

Breaking Not Bad

Students often feel their concentration should be focused on how to manage their work, how to meet deadlines, how to navigate their ways through massive amounts of reading… However, it is also important to think carefully about the question ‘how do I manage rest?’ At the WDC we frequently hear from students who find it hard to take breaks because they feel guilty if they do – the statement ‘I should be working’ is uttered very frequently. But the truth is taking a break is not a bad thing and can actually enhance your overall productivity.

Why is it important to take breaks? There are many reasons, all of them generally answered by the comment ‘because they enhance your learning’. Some explanations are as follows:

  1. This one is very important – NO-ONE can physically study all the time. EVERYONE needs to battle exhaustion at some point, to recharge their battery, so that they are fit to continue their work productively.
  2. Many students come to the WDC because they can no longer really see what they are trying to say; they have lost sight of their focus and feel out of control of their material/reading. They no longer have their own academic voice and are allowing others to speak for them. They can’t, as the saying goes, see the wood for the trees. It is at this point that a break could really help to refresh sight of the work, to allow a view of the topic from a different angle, to encourage approaching the same material in a different way, so that, ultimately, clarification of ‘what is my overall point anyway?!’ can be achieved.
  3. This one is also important – when charged with a task to do, we often focus on the writing part (well, obviously…) but what we often forget is that whatever words are on a page must also, eventually, be read. This therefore means that we should at least give some time to think about how a reader might look at, indeed interpret, our work. A break allows us to change shoes, to step into those of the reader and approach the text as them. This can sometimes be a real eye-opener, and lead you spot things you wouldn’t have otherwise noticed.
  4. Lastly, just as a little aside, breaks allow us to enjoy eating (and see food as more than just a necessity of the day!) and to get some exercise, even if that just constitutes a little walk round the library floor. A healthy body is a healthy mind and all that….

So here are some reasons as to why stops in study are good. But how do you kick guilt to the curb and set in place a breakin’ routine? Here are some strategies you could try:

  1. Schedule a break and stick to it. That means break at the time you intended to break AND return to work at the intended end time. Breaks do work better if you neither skip nor lengthen them….
  2. Here we must reference Monty Python: ‘And now for something completely different’. Plan something to do in your break that makes you think about something else. Something that allows creativity, movement, relaxation, a change of scenery, maybe…. For me, a dance class was great for this – you have to stop thinking about your work to make sure you put your feet in the right place to avoid falling on your face. Dance doesn’t work for everyone, but the idea is that a break should be a real shift for you, taking you away from the work to allow you to come back refreshed. What would do that for you?
  3. If you are really worried about how a break might affect your work, there are a number of ways to manage your concerns. For example, you could identify where to pick up from in your work before you take a break, so that you know exactly where you are coming back to. You could even try taking a break mid-way through a sentence, so that the transition back into your work is easier – you will have to finish that sentence!

There is no set length for a break time and there is no prescription as to what you should do in one – it’s up to you to think about how break might work best for you. The important thing is to try and take them and, ultimately, give yourself a break for breaking…

posted by Heather