ISS Home Archive Service

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Jul 122012
 

Your H: drive will have an upper limit of 4GB. If you need more than this then ISS ask that you consider using their “Home Archive Service”. If you are nearing your H: drive limit then you may have received an automated message from ISS about this subject.

It can be thought of as a second H: drive, providing you with 20GB of additional storage. The one condition ISS set is that this new storage area can only accept compressed files, typically called zipped files.

In other words, your H: drive would remain as your primary storage but you would move less frequently accessed files/folders from your H: drive to your new 20GB area. Those files would be compressed/zipped before you moved them there.

All our University Common Desktop PCs can compress files/folders instantly, via right-clicking on the file/folder in question and following the “7zip” option in the menu. Choose the option “Compress to <name of your file or folder>.zip”.

This feature is available on Macs (right-click your file/folder and choose ‘Compress …’) and Linux – you can use the command line or simply right-click and use the ‘Compress…’ option.

To apply for this service, click on: https://crypt.ncl.ac.uk/helpdesk/home-archive
and follow the on-screen prompts.

ISS will send you a detailed set of instructions. For Windows users, you are simply going to map a new drive. You will be asked to choose a letter to represent your new 20GB of storage. We ask that you avoid using Z, W, T, S and R, as these are reserved by the Institute.

Mac users should not feel left out! We need to convert the address ISS give you into something that your Mac understands, and we are happy to help with this.

Using both your H: drive and your new (archived) storage efficiently, you will have a combined total of 24GB of storage. For a more detailed explanation of this service please visit:

http://www.ncl.ac.uk/iss/getstarted/storage/personalarchive.php

 

ISS File Drop-Off service

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Jul 122012
 

ISS have re-named their Drop-box service (for rather obvious reasons), and it is now known as the University “File Drop-Off Service”. This allows you to transfer larger file(s) between University colleagues and non-University colleagues.

Before this service existed, it was a rather complicated task to pass large files on to other people. There is currently a 20MB file size limit that is enforced on email attachments. In the past, there has often been problems sending files to people who are not members of the University. ISS designed the File Drop-Off Service to help address these matters.

This ISS service can be reached via: https://dropoff.ncl.ac.uk/

You can read a more detailed explanation at: https://dropoff.ncl.ac.uk/about.php

It’s worth noting that the file size limit for this drop-off service is 2GB (per transaction). You should always compress the files you are going to send someone first, as this not only helps reduce the overall size involved but it helps “protect” the data as it makes it way through the Internet.

All our University Common Desktop PCs can compress files/folders instantly, via right-clicking on the file/folder in question and following the “7zip” option in the menu. Choose the option “Compress to <name of your file or folder>.zip”. This feature is available on Macs (right-click your file/folder and choose ‘Compress …’) and Linux. Most computers have built-in software that can uncompress zip files, so you do not need to worry about the recipient not being able to read the your files.

The IGM does runs a similar service but it is mainly reserved for users who need to move sequencing data in and out of the Institute. Our service also requires that you speak to us first, so that we can offer you the best possible help. Depending on the size of the data involved, some transactions are required to take place over a weekend.