Getting the most from MS Teams – Weekly Webinars

Over the next few months we will be running weekly webinars covering communication, collaboration and customisation in Microsoft Teams. Below are the session running next week and you can sign-up for sessions here.

Tuesday 21st April 2-3pm
Collaboration in Microsoft Teams

In the session we’ll cover:  

  • Sharing files with your Team/stakeholders
  • Sharing files in meetings
  • Managing files and channels
  • Co-authoring best practice
  • Restricting permissions on files

Thursday 23rd April 2-3pm
Communication in Microsoft Teams

In the session we’ll cover:  

  • Chatting: 1:1 and Group Chats- Do you really need all of those Teams?
  • Posting to a Team: best practice and tips
  • Voice and Video Calls: How to schedule and manage meetings
  • Notifications: Controlling the noise

Sign-up for your chosen sessions here

Your name’s not down, you’re not coming in. (Tips to prevent Zoombombing)

There’s a few steps you can take to make sure unwanted guests don’t hijack your Zoom meetings:

Use a unique meeting ID

Don’t use your Personal Meeting ID (PMI) to schedule meetings as this may allow users that have joined a previous meeting to rejoin. Your PMI is best kept for instant meetings with people you chat with regularly.

Schedule meetings with a Unique Meeting ID, especially for large or public sessions.

Add a meeting password

It’s recommended you set a password for all meetings and webinars. You can add ‘require meeting password’ when scheduling your meeting. Invitees will be asked for the password in order to join.

Make sure you send the meeting password in a separate email (not in the meeting invite in case calendars are public). For attendees joining by phone, pick a numeric password (6 digits is good).

Create a Waiting Room

You can create a virtual waiting room when scheduling your meeting and, as a host, decide who you will or won’t allow into your call.

Lock your meeting

Once a meeting has started you, as a host, you can lock the meeting to stop anyone else joining (at the bottom of the screen choose More > Lock Meeting).

Limit screen sharing to the Host

Zoom screen sharing settings can be configured either in advance or during a meeting to allow only the host to share their screen:

  1. Click the up-arrow next to Share Screen.
  2. Select Advanced Sharing Options.
  3. Under Who can share, click Only Host.

Meetings in your Outlook calendar

Remember, Zoom meetings in your Outlook calendar may include the Zoom meeting password – exposing it to anyone who views your calendar. Try making the calendar entry private or editing the entry to remove the Zoom meeting password.

Remove an unwanted guest

If you need to give an unwanted attendee the boot:

  1. Click Manage Participants at the bottom of the window.
  2. Next to the person you want to remove, select More.
  3. Click Remove.