We’d like to share an important update about how student engagement data is presented in NULA. The metric previously labelled ‘Attendance’ has now been renamed to ‘On campus engagement’.
This change is now live in the system.
Why we’ve made this change
The ‘Attendance’ metric in NULA shows a student’s engagement across all in-person, timetabled sessions available to them in their active modules — including both monitored and non-monitored activities.
Because this metric reflects more than just formal attendance, we felt that ‘On campus engagement’ better captures the full picture of a student’s participation in scheduled learning opportunities.
What this means for staff and students
Students will notice only a label change — from ‘Attendance’ to ‘On campus engagement’. There are no changes to the underlying data or calculations.
We’ve updated this terminology consistently across:
We’ve also expanded our messaging to students to make it clear that the on campus engagement metric is not a formal attendance record and will not impact academic records.
What this looks like
In the student interface:
In the staff interface:
Supporting student understanding
We will be communicating this update through our student channels, but if students come to you with questions, please feel free to use or adapt the message below:
Your ‘on campus engagement’ in NULA shows the opportunities available to you to take part in all timetabled events in your active modules. This gives you a clearer picture of your overall engagement and can help you notice any gaps so you can make informed choices about how you learn.
Please note that ‘on campus engagement’ data in NULA is not your formal attendance record and will not impact your academic record.
The system is designed to give you real-time insights that support your learning and any conversations with your personal tutor or support teams. It is not used in a punitive way.
If something does not look as expected, it may be due to data processing delays or how activities have been recorded.
For more information, please visit the NULA pages on the Academic Skills Kit website.
By Em Beattie, Stage 2, Geography, Politics and Sociology student
This summer I worked as an intern for the learning analytics team. The learning analytics team has been developing a new system for Newcastle University students to allow them to review and have access to their own learning analytics data. Learning analytics refers to the measurement, collection, analysis, and reporting of data, for the purpose of understanding and improving students’ learning. Student’s data is collected from a variety of sources to enable students to view their attendance, engagement and module summaries. The aim of this new roll out is to empower and positively impact students’ academic achievement and progress for smarter insights and stronger outcomes.
My key role was to contribute to the methodology and development of student communication channels, organise pop ups, analyse and manipulate data, contribute to design and evaluation of material and present findings. I really wanted this experience to develop my career skills, and I am passionate about academic growth and attainment.
I found the internship on MyCareer, which is a Newcastle University platform which provides internships and work experience students can apply for. After finding the learning analytics internship and reading through the description I thought it would be a valuable and interesting opportunity. The applying process was very simple I attached my CV and answered three questions on how I would manage the hours required to work, what skills I brought to the internship and why I am the right person for the experience. When writing these answers, I used the STAR technique to provide efficient details of skills I brought to the table. After submitting my application, I was fortunately emailed a few weeks later asking if I was available for an interview. I was very nervous for the interview as I had never had an in-person interview before. However, to prepare I read over the description of the role, writing down on a notepad what skills I could bring to each of the tasks I would be completing and ideas I had. I also looked at the advice Newcastle university gave about internships on their website. https://www.ncl.ac.uk/careers/making-applications/interviews-assessments/interviews/. After I completed my first ever in person interview which although was nerve wracking provided me with real world experience which will be super helpful later in life, I waited to hear for the result.
Before starting the internship, I was slightly nervous, but I worked with an incredible team which were very supportive all the way. The learning analytics internship has given me an incredible experience, teaching me valuable skills and lessons that have allowed me to develop both professionally and personally.
Working with the learning analytics team has been so much fun. Through hosting pop-ups and interviewing students, I learned how to gather meaningful feedback, listen actively, and represent student voices in a constructive way. This experience also helped me understand the importance of real student insights and how they can inform and improve educational strategies. Although the pop up was quieter than expected as some students had left to go home for summer, we still gathered a range of responses online and in person.
After the pop up and students filling in online forms, I analysed data which taught me valuable skills of critical thinking and paying close attention to detail to observe patterns and trends of student’s responses. This experience confirmed my interest in qualitative and quantitative research, and I am now more confident in analysing data.
I thoroughly enjoyed providing a student perspective and spin to the marketing research. Another one of my tasks for the internship was to develop communication channels for students. There were multiple channels that were highlighted from the pop-up including emails, canvas, social media and in person discussion. For social media channels I utilised Canva, which was a fun experience to design a social media post about the new learning analytics system. Additionally, I also helped design the structure of the student facing webpages, using PowerPoint to design an example and writing descriptions around explaining why videos and images should be used. As someone who lacks creative skills, I found it really fun to try and design social media posts and webpages for learning analytics and felt it definitely developed my creativity.
The best part of the internship was knowing that what I was working on would help current students in their academic growth allowing students to set targets and review their engagement of their work.
An example of a type of day from the internship includes a meeting which would either be held in the Kingsgate building or remotely on teams depending on the team’s availability. During this meeting we discussed what we had all been working on, gave each other feedback and ideas and planned our tasks for next week. A lot of the work I did complete was online such as analysing data, creating ideas for communication channels and researching and comparing other universities learning analytics system.
The experience massively helped my confidence, interviewing students and presenting my research pushed me out of my comfort zone but helped me become much more comfortable in putting myself out there.
One challenge I faced was managing all the weekly tasks. Some weeks were busier than others, but on those busy weeks I used my notebook to schedule when I was completing each task, how long the tasks would take, when meetings where and if I had any questions during those tasks to keep track of everything.
One tip I would give to students doing an internship is to write down the skills that they have learnt during the experience with a description. I have done this, and it was helpful as I completed my student internship pathway reflection and will be useful for future interviews and applications as I can explain clearly what skills I developed from this experience.
Looking into the future…
Moving into third year is scary but knowing I am bringing valuable skills that I have learnt from this experience makes me feel more confident and ready. I am looking forward to use study goal to improve my academic progress and create targets to better myself.
NULA provides valuable insights into student engagement by consolidating a range of data sources. As colleagues, we know that interpreting this information effectively can make a real difference in supporting student success. To help you make the most of this powerful tool, we’d like to announce the launch of a new webpage dedicated to helping colleagues better understand and use the data provided by NULA.
What’s New?
This new resource has been designed to support colleagues by providing:
Examples of NULA data: using dummy data, there are practical examples of student engagement to explore and draw inferences from
Tips for interpreting trends: videos are provided to support interpreting the data, highlighting key trends and data points, in each practical example
Visualising key differences in the student profile view
As a reminder, the student profile in NULA offers two distinct views that provide complementary insights into engagement:
2 weeks display under Modules: the metrics within the Modules section give a focused, short-term view of a student’s engagement over the last two weeks, allowing you to spot recent trends and patterns.
Historic view under Engagement history: this offers a longer-term perspective, showing patterns and trends over time to identify consistent behaviours or shifts in engagement.
Additional Support
For further guidance, additional support is also available through the Traffic Lights and Metrics pages. These resources offer deeper insights into interpreting NULA data and understanding key indicators.
With the launch of the Newcastle University Learning Analytics (NULA) system we will be posting regular blog updates to inform our users of the latest developments within the system.
Finding students
We have updated how the lists of students are displayed; you can now find your personal tutees when selecting students you are “directly” linked to. To find any other students you can use the “by modules” or “by courses” options. A full guide on how to find students is available on the learning and teaching website here.
Tagging
The ability to tag a stuent using the star icon next to the students name is now available.
You can then filter a list of students to only show tagged/untagged/all students as shown below.
Student overview
When you view a student’s profile the first item you will be presented with is the student overview, which shows a quick snapshot of the students most recent engagement and lists some basic information such as the students contact details and personal tutor.
To introduce NULA to students Jasmine Banks, Education Officer at the Students’ Union, found out more about the system in conversation with Dr Lindsey Ferrie, Academic Lead.
They discuss: How NULA will benefit you What you can expect What you need to do
Watch our Introducing NULA video featuring Jasmine and Lindsey and read Jasmine’s article on the Student Noticeboard to find out how students are being updated.
Why this is important for colleagues
Students are being reassured that NULA is there to help support their learning, not to monitor or judge them. Keeping this in mind can help you talk to students about their data in a way that feels open, positive, and focused on their success.
What’s next?
Students have been encouraged to watch Jasmine Banks’ conversation with Dr. Lindsey Ferrie to learn more about NULA, and we recommend you do the same. This will give you a deeper insight into the messages they’re receiving, enabling you to mirror this approach in your tutoring practice.
Are you interested in using student engagement data to support the student learning journey?
The University has entered a tender process to acquire a Learning Analytics system that informs and supports students’ attainment, engagement, and wellbeing journeys in one centralised interface, putting students at the heart of decision-making about their ongoing development.
We are looking for volunteers to take part in usability testing as part of the system procurement process. Testing will take place between 1st August to 12th August 2022, and you can complete the testing tasks at any time over this period.
If you are interested and have capacity to participate, your contribution will be a key part of the evaluation stage of the tender process and will have a direct impact on which Learning Analytics system the University introduces from next academic year.
Usability testing is open to all University colleagues. To participate you need to commit to test all systems that meet the University’s mandatory requirements, which we estimate may be between 2 and 4 systems, to ensure that the evaluation process is fair. We will be able to confirm the number of systems being tested the week before testing begins.
Full instructions will be provided for each testing task, and you can complete the tasks at any time that suits your schedule over the usability testing period.
Do you know how analytics might help you in your teaching?
There are lots of definitions of learning analytics but the most widely cited definition that aligns with Newcastle University’s approach is what Siemens and Gašević’s describe as “the measurement, collection, analysis and reporting of data about students and their contexts to help institutions understand and optimise educational processes, learning and the environments in which it occurs.”
With this in mind, colleagues came together at the latest NUTELA session to explore analytics and share what worked for them. We’ve included videos and some key ideas from each of our presenters below:
Using analytics to gain insights into students’ access.
Rachelle Maddison, INTO
Rachelle used analytics with a small group of international students during the lockdown to check if they could access resources on Canvas. Rachelle’s transparency about the purpose of using Canvas New Analytics promoted trust and partnership with students.
In this video, Rachelle explains how this helped her to make changes to her course content early in the academic year.
Using Canvas New Analytics for Course Review
Danny Homer, LTDS
Danny employed his analytics expertise using Canvas New Analytics reports with Power BI for in-depth analysis and visualisations of course participants’ online interactions. Danny explains how he was able to overcome the limitations of the available analytics interfaces using New Analytics reports.
ReCap Analytics as an insight into the instructional and content redesign for Executive MBA at NUBS
David Grundy, Newcastle University Business School
David used ReCap analytics with a small group of 15 students and a larger group of 220 students. See how David worked around video parameters to review the content and format and make ReCap videos more digestible to students.
How to use ReCap Analytics
Carol Summerside, LTDS
Carol introduces ReCap analytics which give insights into viewer interactions with recordings. She demonstrates how to access analytics and shares some practical tips for getting started.
NUTELA is a group of academics, professional service staff, and technicians who care about improving learning and teaching at Newcastle University.
Our termly sessions focus on technology in and for teaching. They’ve been a bit different this year but usually involve some pizza, pop and a chance to practice.
Microsoft Team
Join the NUTELA Team to continue the conversation about using technology in your teaching. The Team includes resources, upcoming events and the chance to connect with colleagues across the University. NUTELA advocates are also on hand to answer any NUTELA related questions you might have.
The University is currently exploring the use of learning analytics to support students’ learning. To find out more about our approach to analytics and how you can use analytics to enhance the student experience, visit the learning analytics pages on the Digital Learning website.
Here you will be able to find out more about the benefits of using analytics in your programmes, how you can use the analytics tools available to you, and answers to frequently asked questions.
Canvas New Analytics
As part of the learning analytics available to colleagues, Canvas New Analytics is an interactive tool that offers insights into students’ performance and engagement within courses in Canvas. The Canvas New Analytics pages on the Digital Learning website have been updated to include guidance on using New Analytics in your courses, as well as answers to frequently asked questions, and possible scenarios where analytics can be used to support student engagement and performance.
Canvas New Analytics workshop
An Introduction to Canvas New Analytics workshop will take place on 27 May 2021 at 13:00. The workshop is available to all colleagues who would like to know more about using the New Analytics tool within Canvas courses.
The workshop will provide an introduction to the tool, and explore how you can use it to measure student participation and engagement with course materials.
If you would like to know more about learning analytics at the University, please contact ltds@newcastle.ac.uk
Join us for our next NUTELA (Newcastle University Technology Enhanced Learning Advocates) events . Sessions run on May 10 and 11 – please sign up for any you like below.
Learning Analytics
Monday 10 May, 10:00-11:00
Do you know how analytics might help you in your teaching?
In this session you will find how you might use analytics in your course to support your practice. We will cover:
ReCap Analytics
Canvas New Analytics
You will also hear practical examples from colleagues who have already started using analytics.
Join the NUTELA Team to continue the conversation about using technology in your teaching. The Team includes resources, upcoming events and the chance to connect with colleagues across the University. NUTELA advocates are also on hand to answer any NUTELA related questions you might have.
With increased emphasis on online and remote learning, and the need to focus on innovative ways to support students, Newcastle University is currently reviewing the use of student data to support students’ learning, and how to incorporate reflective learning as part of staff and student practices.
We need your input…
The University is running focus groups that will offer you the opportunity to contribute to two topics that impact on the student learning experience and provide you with the tools to enhance student engagement and attainment. Please see below for details.
Using data to support student learning
We would like to invite you to take part in an online focus group on the use of student data to support teaching and learning. Newcastle University aims to understand whether staff and students would benefit from the use of a learning analytics system to enhance teaching, personal tutoring and student attainment.
Learning analytics can be understood as the process of making meaning of students’ participation in online content and activities with the aim of providing informed feedback to optimize learning.
The focus groups give us the opportunity to share ideas, needs, and challenges with the use of learning analytics, and your valuable opinions will help inform the University’s investigation into the use of student data to enhance the student learning experience.
Date
Time
Monday 30 November 2020
10.00 – 11.30
Monday 30 November 2020
13.00 -14.30
Tuesday 1 December 2020
10.00 – 11.30
Tuesday 1 December 2020
13.00 -14.30
Wednesday 2 December 2020
10.00 – 11.30
Dates and times of analytics focus groups
If you are able to take part in a learning analytics focus group, please complete the following form by Thursday 26 November 2020: data focus group sign-up sheet
Re-defining ePortfolio
We would like to invite you to take part in a focus group on how best to incorporate student reflective learning, both academic and personal, within your practice.
Driven by a need to engage better with reflective practice, the University’s current ePortfolio system is under review. We are returning to a baseline of what we need to achieve to support students and staff to understand, undertake, provide evidence for, and in some cases assess, reflective practice.
This gives us the opportunity to share ideas, needs and challenges with reflective practice in order to identify what is needed from a ‘system’ that is relevant to all students. Furthermore, we aim to identify technology that will work in parallel with current University systems to ensure streamlined working processes for staff and students.
We need your valuable opinions to help shape the University’s ePortfolio review process. If you are able to take part in a focus group, please complete the following short form by Thursday 3 December 2020: ePortfolio focus group sign-up sheet
Date
Time
Tuesday 8 December 2020
10.00 – 11.00
Tuesday 8 December 2020
15.00 – 16.00
Wednesday 9 December 2020
10.00 – 11.00
Wednesday 9 December 2020
15.00 – 16.00
Dates and times of ePortfolio focus groups
If you have any questions about the focus groups, please contact ltds@ncl.ac.uk
