Tag: Microsoft 365

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Working inclusively: a refresh of the Accessibility in Practice course

Whatever our role, creating documents and other content that can be accessed and used by everybody is an essential professional skill.

The good news is that creating content that’s inclusive and user-friendly is actually quite simple, and the bulk of it can be done by creating good working document templates and making minor adjustments to work flows.

Accessibility in Practice has existed as an online course for a few years, but has just had a refresh to bring it up to date with the latest legislation (Web Content Accessibility Guidelines (WGAC) 2.2), and in using the most up-to-date tools in Microsoft365 and within Canvas.

Accessibility isn't extra steps, it's steps you've missed.
“Accessibility isn’t extra steps, it’s steps you’ve missed.”

Accessibility in Practice is an online course that will take you about 60-to-90 minutes to complete.

  • Learn about the the importance of working inclusively and embedding accessible practice.
  • Structure your documents effectively for screen readers and other assistive technologies.
  • Optimise images, hyperlinks, colour contrast, and media content for maximum accessibility.
  • Evaluate and fix your content using built-in checking tools in Canvas and Microsoft apps.
  • Create captions, transcripts, and accessible PDF documents.

You can access Accessibility in Practice through Elements.

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More control over your content in Microsoft 365

We’ve just rolled out a new way you can control how your students and colleagues interact with content stored in Microsoft 365 (formerly known as Office 365).

From this week, module and community enrolments appear as Security Groups in Microsoft 365. You can use these groups to apply permissions to content or add members to a Microsoft Team.

To look up a module or community in a Microsoft app use the following naming conventions:

  • Module-ModuleCode-AcademicYear e.g. Module-ACC1011-2021
  • Communities-CommunityCode e.g. Communities-COMMUN68

Easily control who can view your Microsoft Stream content

Over the last few months, we’ve seen an increased use of Microsoft Stream for sharing video content with colleagues and students. Up until now to share you either had to:

  • make your Stream videos visible to everyone in the organisation
  • manually add people to a permissions group
  • share content with an existing Microsoft Team

Now you can share your videos with a Canvas Course by typing the relevant module or community code.

Applying Stream permissions

Find out more about publishing Stream videos in Canvas

Quickly create a Microsoft Team for your Canvas Course

Microsoft Teams is being used across the institution to compliment modules requiring a collaboration space and supporting group projects.

Originally, the only option you had to add students to your team was by using a Join code but now you can leverage the enrolment groups to bulk add your module or community members to a team.

Adding a community to a Team

If you’d like to find more about how colleagues are using Teams in teaching or have questions about setting up for certain scenarios why not join our Teams@Newcastle community.

Collaborate on files in OneDrive and SharePoint

You can use security groups to give view/edit access to files or folders stored in OneDrive or SharePoint. For example, you could create folder where students can view content, but the teaching team can edit. This can be useful if documents will change regularly over time such as a live data set.

You can try this out by giving Direct access to a file or folder.

Granting access to a module in SharePoint

Note: Module and community enrolments are based on SAP data. Users manually added to a Canvas Course will not be part of the group and will need to be granted permissions separately.