Open Access Support Sessions

Are you looking for advice and information on open access or managing publications? Come to one of our monthly drop-in sessions and meet members of the Library Research Services team, who will be happy to answer questions on:

  • Publishing open access
  • Understanding research funder policy requirements
  • Copyright and licencing issues relating to your publications
  • Uploading your publications to MyImpact.

Whether you’re a seasoned researcher, student or simply keen to explore the possibilities within open access, this session offers a welcoming space to ask questions, gain insights and delve deeper into the realm of open access.

Each session will focus on a specific area of open access including an overview of library research services. These sessions are as follows:

14th March 2024  Publisher Agreements 13.00-13.45

18th April 2024 Funder Policies 13.00-13.45

16th May 2024 MyImpact & ePrints Repository 13.00-13.45

20th June 2024 Copyright & Licencing Open Access Publications 13.00-13.45

18th July 2024 UKRI Policy for Long-Form Publications 13.00-13.45

All are welcome!

This is an informal session, however, registration is required for you to receive the online teams link. 

Octopus Demonstration

In collaboration with Northumbria University we are hosting an online demonstration and discussion of Octopus on November 28th, 1-2pm. Please find event details below and I hope you will be able to join us to learn more about how Octopus aims to support open research. 

Octopus is a new publishing platform that is designed to be the primary research record, sitting alongside journal articles which have a more narrative style. Funded by UKRI and built in association with Jisc, it is the place where researchers can record their work in small units, and where the research’s quality can be assessed through peer review and ratings. It is designed to incentivize best practices in research and to make it easy for researchers to establish their priority and get their work ‘out there’ in a way that is fast, fair and free.

  • Presenter: Dr Alexandra Freeman, Creator of Octopus.
  • Date: 28th November, 2022
  • Time: 1-2pm
  • Location: On Zoom

Open Research Awards Celebration Event

Tuesday 5th July, 12.00 – 14.00, Devonshire G21/22.

Celebrating with Fireworks

All colleagues are invited to attend the Open Research Awards celebration event on Tuesday 5th July from 12.00 to hear presentations from the shortlisted entries and to enjoy a networking lunch.

The Open Research Awards recognise staff and students who have used open practices to make research more accessible, transparent or reproducible, and demonstrate an understanding of the aims of Open Research.

If you would like to attend the celebration event please book below to allow us to cater for the appropriate number of people and for any special dietary requirements.

Photo by Mitchell Luo on Unsplash

Research Culture Workshop: Towards Open Research

As part of Newcastle University’s Research Strategy, we are evolving our research culture in collaboration with the whole research community. We invite the research community across career stages, job families, and disciplines, to join this first Skills Academy Research Culture workshop: Towards Open Research.

The workshop will invite participants to consider open research practices and reflect on how they and the university can move towards a culture of more open research. In this workshop, we will consider open research principles and practices that increase transparency and rigour and accelerate the reach of our research.

Open research describes approaches to increase openness throughout the research cycle, including collaborative working, sharing and making research methodology, software, code, data, documentation and publications freely available online under terms that enable their reuse. Open research thereby increases the transparency, rigour and reproducibility of the research process and so can promote inclusivity, accelerate impact and improve public trust.  However, understanding and adopting open research practices can be challenging. This workshop therefore will explore strategies for culture change here at Newcastle University.

Workshop Details

Date: Thursday 30th September, 10.00 – 12.00.
Venue: Online.
Facilitators: Chris Emmerson and Steve Boneham.


  1. Introduction to open research
  2. Researcher perspectives on open research:
    1. Melissa Bateson – Professor of Ethology – Biosciences
    2. Greg Mutch – NU Academic Track Fellow – Engineering
    3. David Johnson – PhD Researcher – History, Classics and Archaeology
  3. Comfort break
  4. Breakout groups

    To discuss how the university can move towards a culture of open research by considering core aspects of the Center for Open Science strategy for culture change

    1. Systems and tools – what systems and research tools are needed to facilitate open sharing and documentation
    2. Support and training – what research support and training researchers require to undertake open research activities 
    3. Recognition and rewards – how open research behaviours can be encouraged, recognised and rewarded
    4. Policy – the role policy changes and interventions that require change to occur in open research practices at Newcastle

4. Reflections and next steps

*** This event is now fully booked. Please email should you wish to discuss future Open Research events. ***

Open Publishing Week

Photo by Andraz Lazic on Unsplash

Our transformative agreements allow researchers to publish their articles as open access for free in thousands of journals from publishers including Wiley, Springer, T&F, OUP, CUP, BMJ and the Royal Society.

To help familiarise authors with the publishing workflows of these new agreements we are running an online ‘open publishing week’ where publishers will present details of how the agreements work in practice, explaining what authors should expect at each stage of the publication process.

The scheduled events are:

  • Royal Society (19/07/21, 11.00-12.00)
  • CUP (19/07/21, 14.00-15.00)
  • T&F (20/07/21, 10.00-11.00)
  • Springer (20/07/21, 14.00-15.00)
  • OUP (21/07/21, 11.00-11.00)
  • Wiley (21/07/21, 14.00-15.00)
  • BMJ (22/07/21, 11.00-12.00)

The broader aim of these agreements is to transform all subscription journals to full and immediate open access. You can read more about that in our post ‘Transformative agreements – an easier route to open access‘ or talk to us about them at open publishing week.

Wellcome Trust policy briefings

We will be running a series of online briefings between November and January 2021 to help researchers understand the requirements of the new Wellcome Trust open access policy.

This new policy is significantly different in that from January 1, 2021 all research articles supported by Wellcome must be either:

  1. Published in a fully open access journal or platform, OR
  2. Published in a subscription journal, with the author making the accepted manuscript freely available in Europe PubMed Central from publication, OR
  3. Published in a subscription journal, but made open access through a transformative agreement held by the university

Authors will also be required to apply a Creative Commons Attribution (CC BY) licence all their accepted manuscripts and inform the publisher of this when submitting articles to journals. This is intended to allow authors to retain rights to comply with the policy in otherwise non-compliant journals.

To find out more about the new policy and how we can support you with it, register for one of our online briefings.

  • Thu Nov 19, 10.00 – 11.00
  • Mon Nov 23, 14.00 – 15.00
  • Wed Dec 2, 14.00 – 15.00
  • Thu Dec 10, 10.00 – 11.00
  • Mon Jan 11, 10.00 – 11.00

Did we share more data during Open Access Week?

To celebrate Open Access Week, 19– 25 October, data.ncl through Figshare ran a competition to encourage data to be uploaded and shared. We promoted Open Access Week on this blog, NUConnect, social media and in schools to help promote data.ncl and the merits of data sharing.

Anil Yildiz, Research Associate, in the School of Engineering has long embraced open data and has shared several datasets and supporting scripts from his research projects in data.ncl. The idea of a competition piqued his interest as an incentive for researchers to share data but also switched on his inquisitive nature as he wondered if it leads to an increase in uploads.

Figshare has an API that allows anyone to access a wide range of data and after we chatted Anil took an interest in the following four item types: figures; media; dataset; and software. He ran a query through the API between 06/07/2020 and 26/10/2020 on those four item types.

Number of figures, media, datasets and software uploaded to Figshare between 06/07/2020 and 26/07/2020

The graph above shows that the variation in uploads is not significant between the weeks examined but there were slight increases in media and software during open access week. Taking a deeper look into when these items are uploaded it indicated that Thursday are the most common day for researchers to archive and share data. And unsurprisingly weekends were found to be the quietest days.   


Open Access Week 2020 didn’t result in an upload frenzy. However, the sharing of these four item types is consistent across the timeframe analysed and Figshare is one of many data repositories that researchers can use to openly share their data. The bigger picture is that open research data is of growing importance as we look to increase transparency, reproducibility and reuse of data produced by our researchers. Data.ncl can archive all four item types and we are keen to see an increase in these deposits across all research data repositories. When data is archived elsewhere you can create a record of it in data.ncl to help increase the impact and visibility of the data.

At Newcastle this is the first time we have promoted the competition so it will take time for Open Access Week and data sharing to be on the radar of our researchers. It is interesting that Thursday is a particularly popular day to share data so perhaps we need a Thor inspired sharing initiative – data sharers assemble, anyone?

This blog was written in collaboration with Anil and his original blog Open Access Data: What do we Share can be found here: And a review of the data findings is available on data.ncl.

Celebrating Open Research Data with a DATA.NCL Upload Competition

For Open Access Week (October 19-25), Figshare is running a research data upload competition, offering prizes for participating institutions who upload the most items and researchers who upload during that week.

Data.ncl, Newcastle’s Research Data Repository, is powered by Figshare so all data uploaders – regardless of whether we are a winning institution – will have a chance to win one of five £100 Amazon gift vouchers, distributed virtually. Figshare will also be making a $500 donation to Resourcing Racial Justice, an organization that supports individuals and communities working towards racial justice.

Items must be uploaded to data.ncl between 12am on 19th October until 11:59pm on 25th October. Where possible we would encourage the data to be openly available, but it doesn’t necessarily have to be published if you require more time to prepare the dataset.

This is a little incentive to find some time during Open Access Week to prepare and share that dataset you been sitting on or meaning to archive. Some of the key benefits of sharing data through data.ncl are:

  • The data is assigned a persistent identifier (DOI) and a citation provided, so the data can be formally attributed
  • The persistent identifier helps to make the data discoverable through Google and other search engines to maximise visibility and impact of the research
  • Data can be located and accessed by you, without having to actively manage it

Since data.ncl was launched in April 2019, Newcastle researchers and PGRs have archived and shared 486 datasets, which have been viewed nearly 270,000 times across the world. ​Datasets have also been downloaded over 50,000 times and cited by researchers who have went on to reuse the data.

Data.ncl is not just for data but also code/ software and methodology so you can archive and share on the research process as well as any data outputs. There is guidance on how to archive data in data.ncl and you can get in touch with the Research Data Service on support in planning, managing and sharing research data at

Happy uploading!