Any meeting records you have entered into ePortfolio will remain for many years. We cannot guarantee that these will be kept indefinitely but we are yet to have any need to delete them due to space issues.
Accessing the tutee information screens does not last as long as the link between tutor / tutee is lost when the student account becomes inactive. This may be a development priority for the future.
There are two ways that students can cancel the slot they have previously booked on. The cancellation has to be outside the ‘no amendment” time set when creating the meeting slots.
The two methods are:
1) In the “My Calendar” link on the homepage, any booked meetings show up in a purple colour. Students can click on their booking to cancel (they are asked for a reason for this cancellation).
2) They can click on their tutor’s image to view a tab that has the meeting slots the tutor had offered.
This screencast will show how to create meeting slots with the latest update to ePortfolio.
You will need to provide a login to view this video outside the University.
Can I re-order my tutees on the ePortfolio front page?
You can order your tutees in three different ways:
- In one list
- By Stage
- By Programme
As standard, your tutees will be order in one list, as shown in the image below.
[click on any image to enlarge]
Change the drop down labelled Tutee format to your preferred view.
Your front page should now reflect this view:
If your Tutor / Tutees / Supervisors information is incorrect, or out of date in ePortfolio please contact your School Office to check they have entered the correct data on the central University database (SAP). Once this data has been entered correctly, any changes will be reflected in ePortfolio the following working day.
James Field, Lecturer in Restorative Dentistry/Honorary StR in Prosthodontics, recently provided a case study that detailed the School of Dental Science’s use of ePortfolio to support personal tutoring. You can see this case study below.
Please access the QuILT website to access more University case studies.
|What did you do?||The school worked with MSED to develop an electronic portfolio that captures and records both clinical activity, and personal reflections for BDS students. The personal reflections are able to be tagged with domains, facilitating the construction of a personal development plan which forms the basis for each tutor meeting. Student concerns can be logged against individuals on the system by members of staff, and followed up with their personal tutor.|
|Who is involved?||The eportfolio (iDentity) is used by all BDS students and staff|
|How do you do it?||The portfolio is available online – we provide basic training for new staff. Students are encouraged to enter reflective logs into the system, guided by their clinical teachers or academic lecturers. Tutor meetings occur twice a year as a minimum, and a template online allows students to draw on reflections across the term in order to construct a SWOT analysis and personal development plan. Tutors can work through this and use it as a basis for discussion. It also allows tutors to set a number of action points or goals, with time-related boundaries that the students can sign off once completed.|
|Why do you do it?||The system provides an opportunity for the students to engage with reflective practise, which forms an important part of their professional development. Once captured, it also allows them to draw on this information across the whole term to form a summary of their experiences. The system also facilitates the tutor meeting, making the content specific to that individual student and guiding the tutor towards any specific areas of concern.|
|Does it work?||The system works very well, and our students are very supportive of it. It takes a while to engage effectively with reflective practise in the early clinical stages, but we now provide a fairly comprehensive introduction to reflection in Stage 2 which the students can build on throughout the remaining years.|
To delete a meeting you must first ensure that all the attendees have been removed, and any notes that have been attached to the meeting are removed. You must be the creator of the meeting to cancel it.
Click on My Meetings and with the meeting you wish to delete click view. You can now see the attendees on the left hand side. The creator of the meeting will have a star next the their name. Remove the attendees by clicking on the red cross next to their names.
Once you have removed the attendees, remove any notes by clicking the delete button beside the note (if the note has been locked, you will not be able to remove the meeting). Then select ‘edit meeting’ and you should see the option to delete the meeting.