This year there have been many conversations about AI in Education – at School level, with our students and between colleagues. Next week we have further opportunities to keep the conversation going and learn together. What’s clear is that no one person is the expert in this fast moving space.
Over the week we have a number of in-person and online events. We will also be adding to this blog over the week. Come back to see posts about AI, outputs from our events and the next AI themed episode of our Learning and Teaching @ Newcastle podcast.
Add your thoughts
Throughout the week we will be collating questions and opportunities and adding them to two Padlet boards. Get involved by adding your own thoughts to these boards or upvoting ideas that resonate with your own. At the end of the week we’ll revisit these with our Dean of Digital Education, Dr David Kennedy.
We have a few places left on many of our in-person and online events:
Monday 26 June
Embracing the AI Landscape: Debbie Kemp from the University of Kent will open our week, sharing and reflecting on how she has incorporated AI in her teaching and assessment. Online 10:00-10:45
Introduction to AI: a one-hour overview from LTDS and FMS TEL colleagues. In person 14:00-15:00
Wednesday 28 June
AI and Assessment: a one-hour session exploring the impact of AI on assessment. In person 10:00-11:00
Embracing AI @Newcastle: find out how colleagues at Newcastle University are embracing AI in their teaching and learning. Online 14:00-15:00
Thursday 29 June
Hands on Explore AI Tools: Join us in the Herschel Learning lab to try out a range of AI tools. In-person, bring your own device: 10:00-11:30
Microsoft 365 and AI: Join the NUIT Digital Adoption team for an overview of what is currently possible, and what the future holds, for AI in Microsoft 365. Online 14:00-15:00
AI in Education Retrospective: Dr David Kennedy, Dean of Digital Education will present his thoughts on the week and comment on outstanding challenges going forward. Online 14:00-15:00
We’ve refreshed our Inspera support guidance materials on the Learning and Teaching site, where you will now find links to our new range of webinars and marking how-to videos. We will continue to expand our online guidance resources over the summer.
This blog post outlines how to use Ally to improve the accessibility of your teaching materials within Canvas.
Ally is a built-in accessibility checker that is integrated into Canvas which automatically checks course materials against WCAG 2.1 accessibility standards.
From an instructor perspective, it delivers guidance to improve the accessibility of their course content. For students it provides accessible alternative formats such as audio, electronic braille, epub and more.
Alternative Formats
Ally automatically generates alternative formats of your course files, so students can access the information they need, in the way that they need it.
Formats includes:
Electronic Braille
Audio
Immersive Reader
PDF – OCR
PDF – Tagged
HTML, Semantic
ePub
Translated Version
BeeLine Reader
For more information on these alternative formats, visit the Alternative Formats section of the Ally website.
The below video explains alternative formats in Ally, demonstrating how they are accessed and used.
Alternative Formats in Ally – Explanational video
Instructor feedback
Ally provides you detailed feedback and support to help you make your materials more accessible.
The below video explains the instructor view of Ally and how to improve the accessibility of your materials:
Instructor Tools in Ally – Explanational video
Further Resources
For more information on Ally in Canvas, please visit our Ally For Canvas pages on the Learning and Teaching website.
All learning resources we create should aim to be accessible as possible and this includes video content. For the purposes of this blog, we will be looking at video captioning in the Panopto (also know as Recap) system.
When discussing video content, we are referring to recordings that are provided to students for educations purposes (that is delivered via Canvas), for example lecture recordings, teaching presentations etc.
Captioning in Panopto
The ReCap service (Panopto) provides the ability to add ASR (Automatic Speech Recognition) generated captions to your recordings.
The University recognises that automatically generated captions are not 100% correct and have published a captions disclaimer for viewers.
We recommend reviewing automatically generated captions and making light-touch edits before making them available.
For further guidance on captioning video content and FAQs, please visit Captions and Transcripts pages on the Learning and Teaching development website.
This blog post outlines how to make Canvas pages accessible using the Rich Content Editor (RCE). Many of the techniques and tips are similar to those discussed in creating accessible documents.
The Rich Content Editor within Canvas is a powerful tool for create engaging content, blending text with multimedia resources. With a built-in accessibility checker, you can make some great content that not only looks good but is also accessible.
1. Text Headings
Use a hierarchy of headings such as Heading 2, Heading 3 and Heading 4. The heading options are limited in Canvas compared to other software, with the highest level of heading starting at Heading 2. Using headings allows easier navigation for all users, as well as allowing screen readers to identify and describe the structure of a document.
When selecting a font size use a minimum of font size 12 (which is the default font size setting in the Rich Content Editor in Canvas). For the main text of the page, use the Paragraph setting. It’s also best to keep your use of bold and italic text to a minimum
If lists are used in the page use bullet points for items that aren’t sequential or numbered lists for sequential items.
When using colours in a Canvas page, do not use colour alone to convey meaning. If someone has a visual impairment, including colour blindness, the emphasis you’re trying to create by using colour will be lost.
Please also be mindful of the colour contrast. This means the colour contrast between background and foreground content should be great enough to ensure it is legible.
Always use alternative text (or ‘alt text’) to provide a meaningful description of an image. Alt text allows screen readers and text-to-speech tools to read aloud the content of an image to the user.
Alt text should be clear and concise (1-2 sentences) and explain the relevant content of an image. Alt text is limited to 125 characters, so use that wisely and try to describe the key elements of the image.
If your graphic has text in it, this should be added to the alt text also.
If an image is there only for appearance, you can mark it as decorative.
Tables can be great for organising information. However, if used incorrectly, they can be difficult for people to navigate using assistive technologies.
If you add a table to your document, be sure to use it for data and not for layout or document design.
It’s important to ensure that your table has a header row that repeats itself when the table extends beyond a single page. When deciding on a structure for tables, remember they are read from left to right and top to bottom.
Use hyperlinks to describe where the link will take the user. It is recommended that you create descriptive text about where the URL will take the user so it can be easily read by a screen reader. For example, the “Semester 1 – Assignment Brief” details can be found in the Assignments section of Canvas, where “Semester 1 – Assignment Brief” is the hyperlink. Avoid using ‘click here’, ‘read more’ or ‘for more info’. Also avoid underlining text for emphasis, but rather use the bold function.
Guidance on how to create, edit and remove hyperlinks can be found in the following guides:
Use the built-in accessibility checker in Canvas to identify any accessibility issues on a page. This tool can help identify any accessibility issues in your pages, ensuring they meet the necessary standards. They will guide you, step by step, on how to make your pages more accessible.
This blog post outlines how to make presentations (Microsoft PowerPoint) accessible. PowerPoint presentations are one of the most popular tools for learning and teaching – especially to accompany lectures.
But have you ever considered their accessibility?
In this article, we’re going to outline some tips on creating inclusive and engaging presentations in Microsoft PowerPoint. While some of the accessibility tips may seem familiar from working with text documents, we’ll also mention a few special tricks for your presentations.
Presentation Design Fundamentals
1. Slide Layout
Most slide layouts should include a slide title, this is usually at the top of the slide. These layouts also include one or more placeholder areas where you are able to add content like images and text to a slide.
Slide titles are treated as a heading in a screen reader and will be the first thing read on each slide. If a slide has a descriptive title, it will make it easier for screen reader users to understand the context the slide.
Make sure slides are read in the order you intend using the Reading Order Pane within Microsoft PowerPoint.
Tip: Use the built-in slide designs. They are accessible, contain placeholders in a correct reading order, and predefined formatting.
2. Headings and Sub-headings
Use a unique title for each slide heading as detailed in Slide Layout above. This provides structure and assists with navigation. Headings assist screen reader users and also help with ease of navigation for all users.
The font size for headings should be minimum 36pt. Sub-headings provide additional navigation when defining a move to a different point.
This is useful when trying to get more than one point across or signals a break/change for the reader.
3. Text and Font
As with text documents use a Sans Serif font. (e.g. Arial, Calibri) as they are more accessible. These fonts are well defined and regular in shape and size and display better on computers and mobile devices. Most popular font styles, like Tahoma or Arial, are accessible; opt for the most popular fonts rather than decorative ones.
It’s also best to keep your use of bold and italic text to a minimum
Use a minimumpoint size of 24 for all slide text and don’t put too much text on slides.
4. Colour and Contrast
As with text documents, do not use colour alone to convey meaning. If someone has a visual impairment, including colour blindness, the emphasis you’re trying to create by using colour will be lost.
Additionally, when you use colours, please be mindful of the colour contrast. This means the colour contrast between background and foreground content should be great enough to ensure it is legible.
Tip: You can also go to View -> Grayscale to have a quick check whether the contrast is great enough. The images below show the same presentation in the full-colour and grayscale view.
5. Hyperlinks
When linking to a page or document via a hyperlink, use the hyperlink text to describe where the link will take the user. It is recommended that you create descriptive text about where the URL will take the user so it can be easily read by a screen reader.
For example, if you link to additional resources in your slide, avoid using “read more” or “for more info”. Also avoid underlining text for emphasis, but rather use the bold function.
6. Alternative Text
If you include an image in your presentation, if that image is essential to the context for the slide, always use alternative text (or ‘alt text’). When doing this provide a meaningful description of an image. Alt text allows screen readers and text-to-speech tools to read aloud the content of an image to the user.
Alt text should be clear and concise (1-2 sentences) and explain the relevant content of an image. Alt text is limited to 125 characters, so use that wisely and try to describe the key elements of the image.
If your graphic has text in it, this should be added to the alt text also. Alternatively, if the text is too long to fit in the alt text box (e.g. for charts, infographics), provide a text-only version on the slide.
If an image is there only for appearance, you can mark it as decorative. For example, In Microsoft PowerPoint, select the “Mark as decorative box” when the image is selected.
7. Tables – Use for Data not Never Layouts
Tables can be great for organising information. However, if used incorrectly, they can be difficult for people to navigate using assistive technologies.
If you add a table to your document, be sure to use it for data and not for layout or document design.
For design, use the dedicated layout templates (e.g. two columns, three columns).
8. Don’t go overboard with the animations
Animations can make your presentation more engaging and are an easy tool to illustrate processes. However, don’t use animations alone to convey meaning and keep in mind that some people can get vertigo or be sensitive to flashing or rapidly moving images.
9. Accessibility Checker
Use built-in accessibility checker in PowerPoint to identify any accessibility issues in the presentation.
These tools can help identify any accessibility issues in your documents, ensuring they meet the necessary standards. They will guide you, step by step, on how to make your document more accessible.
10. Captions and Transcripts for Video
If you add videos to your presentation, you also need to make sure it’s accessible. With video content it is likely that the audio and visual content are both key to the meaning and delivery of the message.
By adding captions/subtitles will make material accessible to hearing and visually impaired users. This is also useful for users that are unable to watch video with sound.
You can also add a link to transcript or include text-only version on your next slide.
In learning and teaching, it’s crucial to ensure that everyone can access and engage with the materials we share. In this post, we’ll guide you through the fundamentals of document design that apply to various platforms such as Microsoft Word, Adobe PDF, and even Canvas pages.
Document Design Fundamentals
There are some key points of accessible document design that are true across all platforms, be it Microsoft Word, Adobe PDF, and even Canvas pages.
1. Text Headings
Use a hierarchy of headings such as:
Title
Heading 1
Heading 2
Heading 3 etc.
This enables ease of navigation for all users, as well as allowing screen readers to identify and describe the structure of a document.
2. Font and text
Use a minimum of font size 12 and 1.5 line spacing for Microsoft Word documents. When using lists use bullet points for items that aren’t sequential or numbered lists for sequential items.
Use Sans Serif fonts (e.g. Arial, Calibri) as they are more accessible. These fonts are well defined and regular in shape and size and display better on computers and mobile devices. Most popular font styles, like Tahoma or Arial, are accessible; opt for the most popular fonts rather than decorative ones.
It’s also best to keep your use of bold and italic text to a minimum.
3. Colour and Contrast
Do not use colour alone to convey meaning. If someone has a visual impairment, including colour blindness, the emphasis you’re trying to create by using colour will be lost. Additionally, when you use colours, please be mindful of the colour contrast. This means the colour contrast between background and foreground content should be great enough to ensure it is legible.
Always use alternative text (or ‘alt text’) to provide a meaningful description of an image. Alt text allows screen readers and text-to-speech tools to read aloud the content of an image to the user.
Alt text should be clear and concise (1-2 sentences) and explain the relevant content of an image. Alt text is limited to 125 characters, so use that wisely and try to describe the key elements of the image.
If your graphic has text in it, this should be added to the alt text also.
If an image is there only for appearance, you can mark it as decorative. For example, In Microsoft Word, select the “Mark as decorative box” when the image is selected.
5. Use Tables for Data – Never for Layout
Tables can be great for organising information. However, if used incorrectly, they can be difficult for people to navigate using assistive technologies.
If you add a table to your document, be sure to use it for data and not for layout or document design.
It’s important to ensure that your table has a header row that repeats itself when the table extends beyond a single page. When deciding on a structure for tables, remember they are read from left to right and top to bottom.
6. Hyperlinks
Use hyperlinks to describe where the link will take the user. It is recommended that you create descriptive text about where the URL will take the user so it can be easily read by a screen reader. For example, the “Semester 1 – Assignment Brief” details can be found in the Assignments section of Canvas, where “Semester 1 – Assignment Brief” is the hyperlink. Avoid using ‘click here’, ‘read more’ or ‘for more info’. Also avoid underlining text for emphasis, but rather use the bold function.
For printed documents, it’s advised to use the full URL or you can use bit.ly or other link shortener if the hyperlink is very long
7. Use an Accessibility Checker
Use built-in accessibility checkers to identify any accessibility issues in a document. Microsoft Office, Adobe Acrobat and Canvas all have built-in accessibility checkers. These tools can help identify any accessibility issues in your documents, ensuring they meet the necessary standards. They will guide you, step by step, on how to make your document more accessible.
By implementing the strategies and recommendations outlined in this article, we can collectively make a significant impact on the accessibility of our documents, creating an inclusive environment for all students and educators.
Let’s get started!
Visit our blog tomorrow for more tips on digital accessibility.
Global Accessibility Awareness Day (GAAD) is an international event intended to get everyone talking, thinking and learning about digital accessibility and inclusion. This year the event will be held on 18 May 2023, but in the run up to the big day, we’ll be posting tips and techniques to help you improve the accessibility of your own teaching materials.
Every user deserves a first-rate digital experience on the web. Someone with a disability must be able to experience web-based services, content and other digital products with the same successful outcome as those without disabilities. This awareness and commitment to inclusion is the goal of Global Accessibility Awareness Day, a global event that shines a light on digital access and inclusion for people with disabilities (from https://accessibility.day).
In a nutshell, it’s our collective responsibility to design out any barriers to engagement that may occur in our digital content, teaching materials, learning activities and assessments. Fortunately, it’s quite easy to do, and we have a range of resources, guides and tools to help.
To mark Global Accessibility Awareness Day, we will be posting a series of daily articles here on the LTDS blog covering a wide range of topics related to digital accessibility and inclusion:
Day 1 – An introduction to accessibility and inclusion Day 2 – Creating accessible files (including PDFs, Word and PowerPoint) Day 3 – Creating accessible pages in Canvas Day 4 – Creating accessible videos in Panopto Day 5 – Using Ally in Canvas
Artificial Intelligence is this year’s hot topic for our Art of the Possible week 26-30 June 2023.
We will be offering a series of in-person, online and asynchronous opportunities to join the conversation, share ideas and reflect on the ways AI affects education.
Save the time in your diaries to join in and hear from external speakers and colleagues, and to experiment with a range of AI tools.
Schedule
Monday 26 June
Embracing the AI Landscape: Debbie Kemp from the University of Kent will open our week, sharing and reflecting on how she has incorporated AI in her teaching and assessment. Online 10:00-10:45
Introduction to AI: a one-hour overview from LTDS and FMS TEL colleagues. In person 14:00-15:00
Wednesday 28 June
AI and Assessment: a one-hour session exploring the impact of AI on assessment. In person 10:00-11:00
Embracing AI @Newcastle: find out how colleagues at Newcastle University are embracing AI in their teaching and learning. Online 14:00-15:00
Thursday 29 June
Hands on Explore AI Tools: Join us in the Herschel Learning lab to try out a range of AI tools. In-person, bring your own device: 10:00-11:30
Microsoft 365 and AI: Join the NUIT Digital Adoption team for an overview of what is currently possible, and what the future holds, for AI in Microsoft 365. Online 14:00-15:00
AI in Education Retrospective: Dr David Kennedy, Dean of Digital Education will present his thoughts on the week and comment on outstanding challenges going forward. Online 14:00-15:00
Get involved
We will be blogging over the week, gathering question, sharing comments and recordings on our Learning and Teaching Development Blog, so come back for updates.
The Vice-Chancellor’s Education Excellence Awards aim to raise the status of education at Newcastle University by rewarding individuals and teams who make a marked impact on the student educational experience.
The deadline for submission of applications is 12.00pm Wednesday 19 April 2023.
Categories and eligibility for award
The award is open to all members of staff at Newcastle, NUIS and NUMed, whose work enhances the student educational experience. In addition, applications are welcome from staff of associated employers with direct and substantive involvement in the delivery of the student experience at Newcastle (e.g. staff of INTO Newcastle University). Groups of colleagues who work closely together are invited to apply for the team award.
Up to five awards will be made across the following two categories:
Category one: Individual award
Individual members of staff (academic or professional) whose contribution to education at Newcastle is exceptional.
Category two: Team award
Teams of staff (either academic or professional services staff, or teams consisting of both) whose contribution to education at Newcastle is exceptional.
