Category: News

What’s happening in Library Research Services: November

This November, you can come and chat with members of the Library Research Services (LRS) team at one of our pop-up events (12.00-14.00) on the 5th (Medical School Foyer) and 12th (Henry Daysh Café Space).

We’re also running the following session:

Coming up next month:

Check out the library calendar for further courses and dates.

Library Research Services Pop-Up Events

Library Research Services is excited to announce a series of informal Pop-up Sessions across campus in November and December. These sessions are designed to showcase the wide range of services we offer. We warmly invite academics and researchers to join us with any questions they may have about open access publishing, data management, or any specific open research queries. Below, you will find a full list of our locations and dates.

  • Tuesday, 5th November, 12pm-2pm: Medical School Foyer
  • Tuesday, 12th November, 12pm-2pm: Henry Daysh Café Space
  • Wednesday, 11th December, 12pm-2pm: The Atrium, Urban Sciences Building

Don’t worry if you miss us this time—you’ll have the opportunity to speak to us again in the new year. You can also contact us anytime at lrs@ncl.ac.uk

First book published under the UKRI open access policy

We are very excited to share that ‘Pushing the Paradigm of Global Water Security’, co-edited by Victoria Anker, Rachael Maysels and Maria Valasia Peppa, from the Newcastle University School of Engineering, has been published open access (OA), by IWA Publishing. https://doi.org/10.2166/9781789062540

This book brings together early career researchers, non-governmental organisations and industry practitioners, indigenous and local communities, and government agency workers to interrogate the concept of water security. Most notably, the authors push for the radical acceptance of the indivisibility of environmental conservation, social stability, and economic vitality. Essential reading for water practitioners, policy makers, and multilateral organisations in the development sector, it is also a must-read for doctoral and master’s students working at intersections of water, and undergraduates who want to challenge their subject-specific perspectives on water and push disciplinary boundaries.

This is the first book published at Newcastle as a result of the UKRI open access policy for long-form publications, with open access costs covered by UKRI funding.

Open publishing of research increases the visibility and accessibility of the research, increasing the potential reach of the work to audiences online anywhere in the world, without the need to pay to read. Books published open access receive more views, with OA books considered to have ten times more downloads than non-OA books and more than double the number of citations [1]. They also have a higher geographic diversity of usage and reach more countries [1]. Research has also shown that OA publication has the potential to increase digital and print revenue, depending on the sales models used [2].

Comments from Victoria Anker (editor):

In the current academic climate, there is an expectation that our outputs will be made open access – and this should be standard for any research funded by the UK government. This book represents a new way of thinking about water security, which is designed to be useful to people outside of the academic sphere. These sorts of organisations don’t usually have access to traditional academic journals. As such, we are particularly grateful to Newcastle University for enabling open access through [the UKRI open access fund], which may not otherwise have been possible. 

Comments from Wegayehy Asfaw (contributor):

This achievement means a lot to us, and I want to extend my heartfelt congratulations to all the editors and contributors who have worked tirelessly to bring this project to fruition.

The contribution from the Early Career Network is truly remarkable, and I believe it will have a significant impact across disciplines and around the globe. Together, we are addressing critical challenges and proposing innovative solutions for water security.

In summing up this achievement, Wegayehy Asfaw said

Thank you all for your hard work and dedication. Let’s celebrate this milestone and continue making a difference!

Comments from Catherine Flynn (ESRC)

The Early Career Network brings hope for a bright future, not only in water security, but in international development and international partnerships.

The UKRI open access policy aims to ensure that findings from research funded by the public through UKRI can be freely accessed, used and built upon. The policy was updated at the beginning of 2024 from previously focusing on peer-reviewed research articles to now include long-form outputs, namely book chapters, monographs and edited collections.

Full details of the UKRI open access policy and how we in Library Research Services can support you to publish open access can be found on our UKRI Policy for long-form publications page.

If you have any questions or concerns about the policy, and how this might affect any current or future publications, please contact openaccess@ncl.ac.uk.  

[1] Neylon C, Ozaygen A, Montgomery L, Huang C-K (Karl), Pyne R, Lucraft M & Emery C 2021 More readers in more places: the benefits of open access for scholarly books Insights: the UKSG journal 34 (1) p 27 DOI: https://doi.org/10.1629/uksg.558

[2] Brown L, Dayan M, McLaughlin B, Schonfeld R C, Sherer J & van Rijn E 2023 Print Revenue and Open Access Monographs: A University Press Study Ithaka S+R DOI: https://doi.org/10.18665/sr.319642

Open Access Support Sessions Return

Following the success of our Open Access Support Sessions earlier in the year, our monthly informal sessions will be returning from September.

Are you looking for advice and information on open access or managing publications? Come to one of our monthly drop-in sessions and meet members of the Library Research Services team, who will be happy to answer questions on:

  • Publishing open access
  • Understanding research funder policy requirements
  • Copyright and licencing issues relating to your publications
  • Uploading your publications to MyImpact

Whether you’re a seasoned researcher, student or simply keen to explore the possibilities within open access, these sessions offer a welcoming space to ask questions, gain insights and delve deeper into the realm of open access.

Each session will focus on a specific area and how this relates to open access:

19th Sept 2024 Introduction to Library Research Services 13.00-13.45

17th Oct 2024 Research Data and Publications 13.00-13.45

15th Nov 2024 The benefits of ORCiD 13.00-13.45

18th Dec 2024 Licencing for OA funder compliance 13.00-13.45

All are welcome!

These are informal sessions, however, registration is required for you to receive the online teams link. 

Open Access Fund Pilot 2023/24 – A review

In April 2023, the Library was awarded a small grant after applying to the QR Enhancing Research Culture (ERC) Project fund. This project application aimed to address a gap in University support for open access publishing. The funds requested were used to pay article processing charges (APCs) for papers published in fully open access journals. Relevant articles were either the outcome of non-funded research activity (i.e. research that has not been funded through research council, industry or charity funding assigned to a specific project) or those that did not receive financial support for open access publishing from their associated funder (e.g. where there is no dedicated policy or funds for publishing open access). The aim was to remove a financial barrier to publishing research, giving authors more choice in where to publish their work while retaining their copyright.

Open publishing of research outputs increases visibility and accessibility of the research, which in turn can foster wider collaboration as more researchers are able to connect with each other’s work. Additionally, the wider public also gains access to the work, which is particularly significant for publicly funded activity. This forms part of the University’s approach to Open Research, encouraging researchers to incorporate open research practices into their work to make their processes and outputs more transparent and reproducible where possible. Open Research is a Top Priority Project in Newcastle’s Research Culture Programme and you can find out more about the broader open research activities by visiting the Library’s Open Research pages.

Currently, Newcastle University supports the publication of open access research by covering publishing costs through several publisher agreements and block grant funding received from UK Research and Innovation (UKRI), Wellcome Trust, Cancer Research UK (CRUK) and the British Heart Foundation (BHF) (specifically for papers acknowledging these funders). Other funders, such as National Institute for Health Research (NIHR), allow open access costs to be charged direct to the grant or by applying to the funder for associated costs. The Newcastle University Research Publications and Copyright Policy also enables immediate, at no cost, open access of the author accepted manuscript (the version post peer-review but before final publication) for articles published in hybrid (subscription) journals, where readers pay a fee to view the non-open access published content. However, publishing for non-funded research in fully open access journals currently sits outside of these routes. Non-funded research makes up a relatively small portion of our publications, however, periodically the Open Access team within Library Research Services are approached by authors in need of such provision. After consultation with authors that the team have previously been unable to assist, we proposed the pilot scheme to trial a possible solution to this publishing barrier.

The Open Access Funding for Non-funded Research (Pilot) went live in April 2023 and was advertised University wide. Applications were received from across all faculties and reviewed by faculty representatives, with subsequent publication payments organised by the Library. Applications closed in June 2023, which was earlier than expected as ERC project funds were rapidly allocated. In the 3-month application period, the Library received 14 applications (Table 1), 10 of which were eligible for funding, with 9 being accepted. Applications not approved for this scheme were eligible for open access publication via publisher agreements, block grants or faculty funding. All 9 accepted articles were peer-reviewed, and published, in a range of journals from BMJ, Elsevier, JMIR, MDPI, Society of Neuroscience and Springer Nature (see the list at the end).

Applications TotalBy Faculty
 Medical ScienceHumanities and Social SciencesScience, Agriculture & Engineering
Number of applications14734
Applications awarded open access funding9423
Table 1. Open Access funding application numbers by faculty

The pilot scheme was successful in demonstrating the need for financial support for some open access publications as these publications may not have been possible in the chosen journals without such provision. Feedback on the scheme (received July 2024) from the successful applicants to the fund was positive, see what they had to say below.

Open Access funding recipient 1:

“The OA process was extremely straight forward with timely communication and information to provide was not too onerous.

The funding allowed us to publish in a highly relevant Open journal in very good time from conducting the work. We have had much correspondence about our article since and shared this internationally. Our work is in medical education research and as such we don’t often have large pots of money that we can use to allow us to publish OA so this fund was crucial to us being able to do that.

I envisage a great need for this funding and if a similar fund was continued that would be highly important to driving our publication presence forward particularly in areas of education and also public/patient/community involvement in research where OA is essential.”

Open Access funding recipient 2:

“The funding and the way it was managed was very helpful and meant we were able to publish in a high profile journal […].

I know a few people in my networks have let me know they read it partly because it was in that particular journal and downloaded the open source data attached to it so far, and again because of the journal being known, it was identified and quoted in [an] online news site […].

Overall I’d say being able to publish it using the open access fund has increased its impact and been very positive! It would certainly be very useful for future publications too.”

Open Access funding recipient 3:

“Open Access funding enabled me to publish my study in a good quality journal. Since it is fully open access, I have got reasonable number of citations within the first year after publication. My study is being recognised by many researchers all around the world and they even contribute to their own research. I would not have done it without the support of this fund by the University. I appreciate this support and want this chance to continue in the future because it is really important for a researcher that their research reaches out to everyone without any restriction.”

In 2018 an Open Access publishing initiative ‘Plan S’ was launched, supported by an international consortium of research funding and performing organisations (cOAlition S). According to the Plan S principles of transformative arrangements (TAs) “all scholarly publications on the results from research funded by public or private grants provided by national, regional and international research councils and funding bodies, must be published in Open Access Journals, on Open Access Platforms, or made immediately available through Open Access Repositories without embargo”. With hybrid titles moving to fully open access, the removal of financial support for TAs from 2025 and uncertainties in funding in general, we predict that interest in a central fund to support the publication of non-funded research will continue.

One learning outcome from the scheme was the acknowledgement that the QR ERC Project fund is not appropriate for this type of support due to the nature of publications. The time lag between paper acceptance, publication and invoicing can vary massively (the average time from OA funding application to publication invoice for the pilot project was 107 days) and, in many cases, does not fit within the financial time restrictions of this annual funding. The Library continues to review how we can financially support our non-funded authors, in conjunction with all authors, to be able to publish in their journals of choice and share our research more widely. 

Al-Aali et al. 2023 Radix-2^2 algorithm for odd new Mersenne number transform (ONMNT) MDPI Engineering 4 746 https://doi.org/10.3390/signals4040041
Benthem de Grave et al. 2023 Smartphone apps for food purchase choices: scoping review of designs, opportunities, and challenges Journal of Medical Internet Research 26 e45904 https://doi.org/10.2196/45904
Brown et al. 2023 Genetic analysis of blood molecular phenotypes reveals common properties in the regulatory networks affecting complex traits Nature Communications 14 5062 https://doi.org/10.1038/s41467-023-40569-3
Cayci et al. 2023 Practices and perceptions of community pharmacists in the management of atopic dermatitis: systematic review and thematic synthesis MDPI Healthcare 11 2159 https://doi.org/10.3390/healthcare11152159
Germann & Baker 2023 Testing a novel wearable device for motor recovery of the elbow extensor triceps brachii in chronic spinal cord injury eNeuro 10 ENEURO.0077-23.2023 https://doi.org/10.1523/ENEURO.0077-23.2023
Law et al. 2024 The development and productivity of a measure for identifying low language abilities in children aged 24–36 months BMC Pediatrics 23 495 https://doi.org/10.1186/s12887-023-04079-x
Rayne et al. 2023 Detecting desertification in the ancient oases of southern Morocco Scientific Reports 13 19424 https://doi.org/10.1038/S41598-023-46319-1
Tullo et al. 2023 Lost in translation: how can education about dementia be effectively integrated into medical school contexts? A realist synthesis BMJ Open 13 e077028 https://doi.org/10.1136/bmjopen-2023-077028
Yadav et al. 2023 Effective battery charging system using step voltage and step duty sizebased MPPT controller for solar PV system Energy Reports 10 744 https://doi.org/10.1016/j.egyr.2023.07.033
List of articles published as a result of the QR ERC Project fund

Open Access Support Sessions

Are you looking for advice and information on open access or managing publications? Come to one of our monthly drop-in sessions and meet members of the Library Research Services team, who will be happy to answer questions on:

  • Publishing open access
  • Understanding research funder policy requirements
  • Copyright and licencing issues relating to your publications
  • Uploading your publications to MyImpact.

Whether you’re a seasoned researcher, student or simply keen to explore the possibilities within open access, this session offers a welcoming space to ask questions, gain insights and delve deeper into the realm of open access.

Each session will focus on a specific area of open access including an overview of library research services. These sessions are as follows:

14th March 2024  Publisher Agreements 13.00-13.45

18th April 2024 Funder Policies 13.00-13.45

16th May 2024 MyImpact & ePrints Repository 13.00-13.45

20th June 2024 Copyright & Licencing Open Access Publications 13.00-13.45

18th July 2024 UKRI Policy for Long-Form Publications 13.00-13.45

All are welcome!

This is an informal session, however, registration is required for you to receive the online teams link. 

Newcastle University and Springer Nature

The “read and publish” agreement between academic publisher Springer Nature and UK Universities was due for renewal by the end of 2022. Discussions were ongoing throughout the year but a new agreement was not reached by 31st December 2022. We are now in a grace period of access into February 2023 while negotiations continue. 

What is being negotiated and why is it important?  

Newcastle University’s 2022 subscription to Springer Nature content enabled University members to read Springer Nature (SN) journals online and also publish open access articles with costs covered in more than 2,000 Springer hybrid journals. A new agreement must seek to encompass the whole Springer Nature Portfolio – Springer Compact, Nature journals, Palgrave journals, and their fully open access journals – enabling continued read access to SN online and allowing UK authors to publish open access in SN journals at no extra cost to themselves.  

The HE sector has noted that subscription and Article Processing Charge (APC) expenditure with SN accounts for an increasing proportion of library subscription and publishing costs. Total expenditure by UK universities now exceeds £30 million. These costs are unsustainable. 

Negotiating criteria 

Newcastle University supports Jisc’s criteria for negotiations. A new agreement must: 

  • Reduce and constrain costs 
  • Provide full and immediate open access publishing 
  • Aid compliance with funder open access requirements 
  • Be transparent, fair, and reasonable 
  • Deliver improvements in service, workflows, and discovery 

What happens if an agreement cannot be reached? 

We are hopeful that an acceptable agreement can be reached but if either side walks away from the negotiations we have plans in place to allow continued access to SN content online and open access publishing. 

Read Access: We have substantial online backfiles to which we would retain access. These would continue to be accessible via LibrarySearch for you to discover and read. We would not have access to new content from SN, and in these instances where we do not have a subscription we will help you get the article through an inter-library loan or other routes. The exact process will depend on ongoing work, so look out for further communications about the details.  

Publishing: We encourage open access publishing to allow wider discovery, access and re-use of research. It is also a requirement of many funders that outputs are published open access if acknowledging their grants. UKRI and Wellcome Trust have provided grants to institutions to cover the costs of APCs but they are no longer willing to pay for open access in hybrid journals, which charge for subscriptions and APCs, unless there is a read and publish (transformative) agreement in place or the journal is a transformative journal.  

It is therefore the case that to continue publishing in SN journals and publish open access you should apply the University’s Research Publications and Copyright Policy. By including the rights retention statement in your article you can publish the author-accepted manuscript in the institutional repository ePrints and repository staff will make it available upon publication in the journal. This means you can continue publishing open access and comply with your funder if required, at no cost. During the grace period we would strongly recommend that authors include the rights retention statement in any submissions to SN journals (including Nature titles). If you have any questions about applying the Research Publications and Copyright Policy please contact the Open Access team. 

What should authors do? 

We are in a grace period until the end of February 2023. During this time we continue to have access to SN online content and our authors are able to publish open access via our 2022 agreement. As mentioned previously we recommend authors include a rights retention statement regardless of the grace conditions as this secures your right to publish open access if a deal is not agreed. We will continue to keep you informed of developments via this blog. You can also read about the negotiations from Jisc https://www.jisc.ac.uk/springer-nature-negotiations. 

If you have any questions or concerns please contact us. 

data.ncl reaches half a million views

During the summer months data.ncl, Newcastle’s research data repository, reached over 500,000 views from datasets and code archived from researchers across the University. Reaching this milestone affords us the opportunity to take stock of how far we have travelled in openly sharing data as data.ncl was only launched in spring 2019.

It equally provides an indication of the reach data can have when it is archived and becomes findable, searchable and citable. Records in data.ncl have been viewed from as far away as Chile and New Zealand while the three countries who view and access data most frequently are USA, Netherlands and the UK – showing the global and national interest in research created at Newcastle University. In addition to views, data.ncl has enabled 215,000 downloads and preserves over 1200 records for future reuse.

“The long-term archiving and sharing of datasets through data.ncl is a significant part of our support for Open Research. Seeing datasets being viewed, accessed and reused shows there is real value in giving data a second life through data.ncl” said Professor Candy Rowe, Dean for Research Culture and Strategy. Professor Brian Walker, Pro-Vice-Chancellor for Research Strategy and Resources added: “Reaching this milestone shows Newcastle University is committed, along with UK government and other research funders, to the conduct of Open Research that is available to and used by as many people as possible for as long as possible”. 

All researchers and PGRs can freely archive and publicly share data from their research through data.ncl. Archived data obtains its own DOI (Digital Object Identifier) for inclusion in research outputs, including publications. To help increase engagement and impact archived data is indexed by Google Scholar and Google Dataset search. Data collections can also be created to group together data records produced from a project or research theme with its own DOI to increase discovery. This can include records of data held in discipline specific repositories to create a full showcase of the data produced by a research project. 

The Research Data Service has reviewed and approved hundreds of datasets and these are a few highlights:

  • The Coral Spawning Database brings together a huge international effort that includes over 90 authors from 60 institutions in 20 countries to openly share forty years of coral data in one place for the first time. The intention is for this database to grow over time so the data isn’t set in stone and can be added to as the research progresses. Dr James Guest said: “Coral reefs have been declining in health for decades and are severely threatened by climate change. It is, therefore, more important than ever to share large datasets on these ecosystems so that they can be used to guide management of reefs in the Anthropocene”. James added: “When we were looking for a suitable data repository for the Coral Spawning Database, data.ncl was the obvious choice because it was so user friendly and has excellent support from the Research Data Service at Newcastle University”.
  • Through National Lottery Heritage Fund, Dr Nicky Garland mapped and shared a number of features of Hadrian’s Wall including forts, towers, and road systems. The aim was to make the data open and accessible to allow researchers and the wider community to engage with Hadrian’s Wall and its conservation and research. The data records are proving to be very popular and are clearly supporting the aims of the WallCAP project. “In terms of our project decision to use data.ncl – it was a no-brainer! WallCAP will generate a considerable amount of data and we want that data to be readily accessible. Having a secure digital archive that provides DOIs that can be easily incorporated into academic publications is not only convenient, but essential in this era of data-proliferation” said Dr Rob Collis, Project Manager.
  • The Dental Micromotor Handpiece Dataset was one of the first open data examples of Newcastle University responding to the Covid-19 Pandemic. James Allison, Clinical Fellow, explained: “Our project looked at how we can use novel dental drill designs to reduce the amount of aerosol produced during dental procedures. This is important because concerns over transmitting viruses in these aerosols caused dental services to shut down during the Covid-19 pandemic. Our work showed that these drills produce less aerosol and therefore reduce this risk, allowing them to be safely used in dental practices. This also helped dental students get back to treating their patients at the School of Dental Sciences and in other institutions in the UK. We felt it was important to share our data on data.ncl so that it was available to other researchers looking at the same problem, and also to those developing guidance and policy documents to inform their decisions.”
  • Ali Alammer was a PhD researcher who shared his underpinning code for a biologically inspired machine vision model (En-HMAX), which rapidly processes 2D images with minimal computational requirements. Ali explained: “With a hierarchy of only six processing layers, the model was capable of extracting formative and unique representation to objects and scenes. It had also achieved comparable performances to existing state-of-the-art architectures including deep learning. I archived the code for research reproducibility purposes as it has a wide range of applications that includes surveillance and robotic vision.”

The Research Data Service runs data.ncl and supports researchers in planning, managing and sharing research data. For further information please visit the research data management website or contact rdm@ncl.ac.uk.

Newcastle University and Elsevier

The contract between academic publisher Elsevier and UK Universities is due for renewal in December 2021.

Newcastle University subscribes to Elsevier’s ScienceDirect at a cost of £1.1 million for the current subscription deal which enables University members to access Elsevier journals online.

The UK Universities sector – on behalf of its researchers and students – entered negotiations with Elsevier with two core objectives: to reduce costs to levels UK universities can sustain, and to provide full and immediate open access to UK research.

Open access to research allows for greater impact, expanding access worldwide and the potential for collaborative work to benefit the national and international research community.

Elsevier is now the only major publisher that does not have a transformative open access agreement in place. Subscription costs to Elsevier’s journals are high and continuing to increase but do not include an open access agreement. Transformative agreements are also supported by cOAlition S research funders and, from April 2022, UKRI’s new policy is similarly supportive.

Therefore, a key practical aim of the negotiations is to secure a transformative agreement with Elsevier, which will support the core objective of immediate open access publishing.

UK Universities began negotiations in March 2021. Representatives from the sector will sit on the official negotiation team and Jisc facilitates the overall negotiations.

Jisc has produced the following video which highlights the key issues involved and has also produced some background information about the negotiations.

The Library will provide more detailed information about the aims of the negotiations and news of any progress over the coming months via this blog and on the Research Services website.

John Williams

Photo credit: King’s Walk June 2013 by John Donoghue.

New UKRI Open Access Policy published

UK Research and Innovation logo

After its long awaited review UKRI announced its new open access policy on the 6th August. The policy will apply to publications acknowledging UKRI funding and aims to make UKRI-funded research freely available to the public. It aligns with Plan S and the Wellcome Trust open access policy, and there is a strong indication that the policy will align with the open access requirements for the next REF (due to be published in November 2021). UKRI have pledged continued and increased funding to support the implementation of the new policy.

The policy will apply to:

  • Peer-review research articles submitted for publication on or after 1 April 2022
  • Monographs, book chapters and edited collections published on or after 1 January 2024.

Summary of changes

Articles (from 1 April 2022)

  • Must be open access immediately upon publication
  • CC BY licence must apply (with some permitted CC BY-ND exceptions)
  • No embargoes
  • APCs for OA in hybrid journals no longer permitted
  • A data access statement is required (even if there is no data)
  • Biomedical research articles that acknowledge MRC or BBSRC funding are required to be archived in Europe PubMed Central 

Books, book chapters and edited collections (from 1 January 2024)

  • Must be open access within 12 months of publication
  • CC BY licence required
  • Open access can be either published open access or by deposit of the Author’s Accepted Manuscript in an institutional repository
  • Images, illustrations, tables and other supporting content should be included in the open access content however more restrictive licences can apply for third-party content.

The University will be providing training and guidance before April 2022 to support implementation of the policy.

You can read the full policy documents here: https://www.ukri.org/our-work/supporting-healthy-research-and-innovation-culture/open-research/open-access-policies-review/