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Three Steps to Getting the Most from EndNote

Someone walking up metal staircase

If you’re writing a detailed essay, dissertation or thesis, reference management software such as EndNote can save you a lot of time and effort but only so long as you put in some time and effort to learn how it works first.

So let us help you get a head start with these three steps:

Step 1: Getting set up & practising the basics

Use our online workbook to get off on the right foot with EndNote; it will guide you through setting up your EndNote Library, adding references and using EndNote with Word.

You can watch this handy video from Clarivate for a visual demonstration too:

Step 2: Organisation from chaos

You’ve probably got a lot of records in your Library now so it’s time to get organised!  Take a look at these short guides and build up your EndNote expertise:

These tools will help you keep all your information together and make it easily accessible for step three…

Step 3: Now for the real magic

Now you’ve collected and organised your references, it’s time to put them to work for you using Cite While You Write in Word.  Watch this video from Clarivate to see how it’s done:

Some EndNote Extras

Keen to learn even more? Take a look at the EndNote Extras section of our EndNote Guide to find out how to merge documents and reference lists, how to share your Library with colleagues or how to find the full text PDF of an article from your EndNote Library.

Outside the Box

While the University has a subscription to EndNote and the Library offer some support to help you use it, there are other reference management software tools available.  Take a look at this FAQ to see some comparison charts that can help you decide which tool might be best for you!

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Managing Information: Referencing

Referencing is an important part of academic writing – you’ll usually find it included in the marking criteria for your assignments and projects, with marks being awarded for correctly formatted citations and reference lists.

Why is referencing important?

  • It acknowledges the ideas and contributions of others that you have drawn upon in your work, ensuring that you avoid plagiarism
  • It highlights the range of reading you’ve done for your assignment and makes your own contribution clear, showing how you’ve taken ideas from others and built upon them
  • It enables the person reading your work to follow up on your references so they can learn more about the ideas you’ve discussed in your work or check any facts and figures.

How does referencing work?

Are there any tools that can help?

Yes!  There are lots of referencing tools that can help you manage and format your citations and references correctly.  Here are some examples:

A very useful online tool that lists all the information you need to include in a reference and provides examples of how a reference will look as an in-text citation and in a reference list.  See our ‘Level Up Your Referencing: Cite Them Right’ blog for more information.

  • Citation Buttons
Citation button consisting of a speech mark "

Keep an eye out for this symbol on Library Search and Google Scholar.  Clicking the button will provide the option for you to copy a reference in a particular style and paste it directly into your reference list.  You might need to tidy it up a little bit but it will save you time over writing them manually.

Reference building tools help you to create a bibliography using the correct referencing style.  You can input information manually or use import functions to pull information through from other webpages or documents.  As with the citation button above, reference building tools can save you time but you may still need to check the references are accurate.

  • Reference Management Software: e.g. EndNote

If you’re writing a detailed essay, dissertation or thesis, you may like to use a reference management tool such as EndNote, Mendeley or Zotero to help keep all of your references organised.  This software allows you to manually add references or import them from Library Search, Google Scholar or Subject Databases; sort references into groups; attach pdf documents or add notes.  You can then use the reference management software while you write to add in-text citations and format your reference list.

The University has a subscription for EndNote which is available in all University clusters and can be downloaded to your own personal device. You’ll find information about how to get started with EndNote on our EndNote Guide.

Remember: whatever tool you use, it’s always a good idea to get to know the conventions of the referencing style your school or lecturer would like you to use so that you can spot mistakes or missing information.

You can find out more about referencing and plagiarism by following this tutorial from Cite Them Right (You’ll need to log in to the institutional log in with your University username and password.)

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Digital Scholar Lab: find out more, and book your training slot

The Library has purchased Gale’s Digital Scholar Lab: a digital humanities platform with potential uses for students, researchers and module leaders, whatever your previous experience. It enables you to:

  • create and clean customised content sets, using our Gale Primary Sources collections (which include a wide range of historic newspaper, periodical and book archives)
  • analyse and interrogate the data, using the Lab’s text analysis and visualisation tools
  • manage and share content sets with others.

For those who regularly use digital techniques or methods, you can use the Lab to dramatically reduce the time needed to compile, curate and clean datasets, either using Gale data or locally held data, which can be uploaded into the Lab.

For those interested in teaching using the Lab, it contains a comprehensive Learning Centre that you can use to introduce students to basic and advanced concepts, with worked examples that can form the basis of a lesson plan.

Finally, for those new to digital humanities, and intimidated by thoughts of coding, the Lab provides a way to produce sophisticated, analytical research that requires no coding skill and allows you to make discoveries in archives that would otherwise be impossible.

To help you find out more about Digital Scholar Lab, representatives from Gale will be running two online training sessions for Newcastle University staff and students via Zoom on:

  • Monday November 16th, 14.00-15.30 and repeated on
  • Thursday November 19th, 10.00-11.30

The session will introduce you to Digital Scholar Lab, and its interface and workflows. It will cover text mining in general, search queries, curating and managing datasets, using analysis tools, and reviewing results. There will be plenty of opportunities for questions.

Any Newcastle University staff and students are welcome: you don’t need any previous knowledge of Digital Scholar Lab. However, if you have previously used Digital Scholar Lab, you may also find the session useful as a refresher, and to find out about recent enhancements.

To book your place on one of the sessions, please fill in our booking form.

If you are interested in more bespoke training (for example, for a specific cohort of students, or at a more advanced level), please contact Lucy Keating, and we’ll discuss with Gale representatives.

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COVID 19 – Impact and Response; welcoming our new themed guide

As well as compiling Subject Guides for each School across campus, your friendly Library Liaison Team also put together Resource Guides on topics of interest and significance. While you might currently feel like you’ve read more than enough on the Covid-19 pandemic to last a lifetime; bear with us!

COVID-19: Impact and Response

“What does the future hold in the coming months and years? The pandemic has the potential to make its effects felt for years to come.”


More than ever, it’s been difficult to keep ahead of the pace of change and updates. Our team of library staff and student volunteers have been sorting the current affairs wheat from the chaff on behalf of our Library colleagues and users. Focusing on the impact and response to the crisis, both here in the UK and globally, the resource guide takes in a wide range of interdisciplinary fields, from sport to society, and transport to technology.

The guide also offers a Scopus feed of some of the most recent NU research outputs on corona virus and its implications.

We think this might be of particular interest to those of you who may be considering a topical COVID 19 angle for upcoming dissertations or assignments. If you’re aware of any updates or new resources that you think our readers should be aware of, we’ve incldued a contact box so you can send us your suggestions.

Photo by Markus Winkler on Unsplash
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Resource in focus: Perdita Manuscripts

Perdita Manuscript icon

The Perdita Manuscripts is an excellent resource for those interested in Early Modern history, Women’s Studies, and the History of the Book. It provides access to digital copies of little known manuscripts written by women, together with helpful notes and essays by experts in the field.

The database holds over 230 digitised manuscripts created and compiled by women in the British Isles during the sixteenth and seventeenth centuries.  These previously ‘lost’ (perdita) female authors produced a diverse range of content such as account books, calligraphic writing, culinary writing, diaries, medical writing, prayers, prose, translations, travel writing, verse and more. The collection also includes writing in English, French, Greek, Italian, Latin and Spanish.

Screenshot of a Perdita Manuscript scanned document

Document detail pages include a scan of the original document, which you can enlarge to read or download as a pdf, alongside bibliographic details of the manuscript. Links below provide further details, sometimes including physical descriptions of the manuscript, additional information on the repository holding the item, notes and searchable keywords.

Some manuscripts also include section details for each page of the scanned document, which have details such as genre of a section, first and last lines and folio information.

Screenshot showing the section detail tab and search results tab in Perdita Manuscripts.

Where you have accessed the document via a search query, you’ll also find a Search Results tab, which provides an overview of where your search terms can be found in the document.

The manuscripts can be explored and accessed in three ways:

Browse Documents Section

Under the Browse Documents tab, you can browse the manuscripts by alphabetical listing, genre, repository, date, language or by particular primary authors (Perdita Women).

Search Directories

The Search Directories, available under the Research Tools tab, allow for browsing using subject terms lists (metadata). You can select from a list of Perdita Women (primary authors of manuscripts), Names in general (key names included in the database, excluding the Perdita Women), Places, and Genre.

Screenshot showing the terms lists within the Search Directory of Perdita Manuscripts.

In the Research Tools tab you’ll also find an index of the first lines of both poetry and prose texts.

Search Tool

The search tool located in the top right, provides options for a basic keyword search and an advanced search.  While BOOLEAN operators, phrase searching, and wildcards can be applied in both search options, advanced search allows for a more complex query to be constructed by searching particular fields (e.g. title), limiting by date, and selecting specific terms from lists of Perdita women, languages, genres or sources.

The Help section provides further useful advice and guidance on searching the database and using the digitised images in your study, research or teaching.

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British Online Archives: new collections now available

The Library has purchased access to several new collections in the British Online Archives series:

BBC Handbooks, Annual Reports and Accounts, 1927-2002

This collection contains handbooks, annual reports and accounts published by the BBC between 1927 and 2002. It also includes a review of each year’s public service broadcasting, with detailed schedules, audience research, performance and objective tables, commentaries, and editorials. A great opportunity to examine the social and cultural forces that shaped Britain in the 20th century.  

British Officers’ Diaries from World War One

These diaries reveal what life was like for the average British soldier in the Battle of the Somme and later battles of Ypres. The battles of Loos, Arras, Vimy Ridge, and Bethune are also covered. The letters home will have been censored by the army: how much was removed depended on the censor. Tactical information and details of military training often remain, as the main concern was morale.

British Union of Fascists: Newspapers and Secret Files 1933-1951

This collection charts the rise and fall of fascism in Britain during the 1930s and 1940s, with a particular focus on Oswald Mosley’s blackshirt movement. 

The bulk of the documents are official BUF publications, including Fascist Week¸ The Blackshirt, The East London Pioneer, and Action. In addition, there are hundreds of Government documents relating to Mosley’s internment during the Second World War, including Cabinet Office, Home Office and Prime Ministerial papers.

Paris Peace Conference and Beyond, 1919-1939

This collection contains archival material relating to this tumultuous period in European and world history. The documents cover the treaties of Versailles, Saint-Germain-en-Laye, Neuilly-sur-Seine, Trianon, Sèvres, Lausanne, and Locarno, as well as the foundation of the League of Nations. Most of the files are drawn from the UK National Archives, while the British Library provided the personal papers of Lord Robert Cecil and Sir Arthur Balfour.

These new resources add to the Parliamentary Labour Party Papers 1968-1994 collection, which we had previously purchased.

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Drama Online: new films and playtexts now available

The Library has recently added several new collections to its Drama Online portfolio. Drama Online provides access to over 2,300 playtexts and books, and we have now bought access to the following film collections, featuring leading actors such as Gillian Anderson, Simon Russell Beale, Adrian Lester, Mark Rylance, Stephen Fry, Tamsin Greig, Roger Allam and many more.

In addition, we have also bought the 2020 updates of the Core Collection and Nick Hern Books, adding another 90 playtexts to our collection.

All the films and playtexts are individually catalogued and searchable via Library Search, or you can search/browse them all in various ways on the Drama Online site.

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For example, using the options at the top of the screen, you can browse by title, author, genre and time period, or if you click Find Plays on the home page, you can add in other search filters, such as number of roles or scenes. Select Context and Criticism for access to a wide range of e-books about drama.

When viewing a playtext, click Play Tools to analyse the speaking parts and appearances of different characters throughout the play.

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We hope you enjoy exploring the exciting new content!

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New ebook collections for arts and humanities

Image by Free-Photos from Pixabay

The Library has invested in thousands of new ebooks since March, to help widen our collections and enable access for students, wherever you are based.

As well as purchasing individual titles, we have also bought several specialist collections of particular interest to arts and humanities, including the following:

  • Bloomsbury collections in Education, Film and Media, Law, Linguistics and Literary Studies (535 titles in total)

In addition, we have leased access to multidisciplinary academic collections from the following publishers:

All the new titles are individually catalogued on Library Search, or you can browse the books available to us on the publisher’s platform (make sure you are logged in with your Newcastle University username and password).

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Meet the Liaison team

By now some of you may have already met us in your Canvas modules or in online sessions, but if not you may be wondering who we are and what we do. As the name suggests, the Library’s liaison team liaise with the academic schools at Newcastle University, to help us plan and deliver excellent Library services which meet the needs of staff and students. We’re a friendly bunch: you should get to know us!

What is a Liaison Librarian?

Let Lucy, the Liaison Librarian for Arts and Law, give you a taste of what our role involves. 

How can you get in touch with us?

We’re here to help you get the best out of the Library, so if you need help it’s easy to get in touch. Use Library Help to get in touch 24/7, contact the Liaison Team for your subject area or visit your Subject Guide to find out about the resources and help available for you. We recommend you use the subject team email addresses, rather than emailing an individual person. That’s because some of us work part-time, or may be away:  emailing the team will ensure you’ll get a prompt answer.

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Resource Guides: it’s all in the name!

Last week, we let you in on the secrets of Library Search. This week we want to introduce you to our Resource Guides.

Library Search is a great starting point for any piece of research or essay, but there comes a time, when you need some extra help in finding a particular type of information. And that’s where our Resource Guides come in.  We have a range of guides to suit your information needs including: company information, market research, government publications, newspapers, maps, statistics, patents, standards, theses and dissertations, plus much more.

The guides group together all the main library subscriptions we have for that specific type of information, as well as linking out to key external links and resources too. Wherever possible we also include guidance and help on how to get the best out of the databases and links and group the information together into a logical and helpful way. We know how busy life is and we simply want to save you time!

So what you are waiting for, go and check out our fabulously named Resource Guides, because they do exactly what they say on the tin!