Tag: Electrical and Electronic Engineering

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Three Steps to Getting the Most from EndNote

Someone walking up metal staircase

If you’re writing a detailed essay, dissertation or thesis, reference management software such as EndNote can save you a lot of time and effort but only so long as you put in some time and effort to learn how it works first.

So let us help you get a head start with these three steps:

Step 1: Getting set up & practising the basics

Use our online workbook to get off on the right foot with EndNote; it will guide you through setting up your EndNote Library, adding references and using EndNote with Word.

You can watch this handy video from Clarivate for a visual demonstration too:

Step 2: Organisation from chaos

You’ve probably got a lot of records in your Library now so it’s time to get organised!  Take a look at these short guides and build up your EndNote expertise:

These tools will help you keep all your information together and make it easily accessible for step three…

Step 3: Now for the real magic

Now you’ve collected and organised your references, it’s time to put them to work for you using Cite While You Write in Word.  Watch this video from Clarivate to see how it’s done:

Some EndNote Extras

Keen to learn even more? Take a look at the EndNote Extras section of our EndNote Guide to find out how to merge documents and reference lists, how to share your Library with colleagues or how to find the full text PDF of an article from your EndNote Library.

Outside the Box

While the University has a subscription to EndNote and the Library offer some support to help you use it, there are other reference management software tools available.  Take a look at this FAQ to see some comparison charts that can help you decide which tool might be best for you!

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Managing Information: Referencing

Referencing is an important part of academic writing – you’ll usually find it included in the marking criteria for your assignments and projects, with marks being awarded for correctly formatted citations and reference lists.

Why is referencing important?

  • It acknowledges the ideas and contributions of others that you have drawn upon in your work, ensuring that you avoid plagiarism
  • It highlights the range of reading you’ve done for your assignment and makes your own contribution clear, showing how you’ve taken ideas from others and built upon them
  • It enables the person reading your work to follow up on your references so they can learn more about the ideas you’ve discussed in your work or check any facts and figures.

How does referencing work?

Are there any tools that can help?

Yes!  There are lots of referencing tools that can help you manage and format your citations and references correctly.  Here are some examples:

A very useful online tool that lists all the information you need to include in a reference and provides examples of how a reference will look as an in-text citation and in a reference list.  See our ‘Level Up Your Referencing: Cite Them Right’ blog for more information.

  • Citation Buttons
Citation button consisting of a speech mark "

Keep an eye out for this symbol on Library Search and Google Scholar.  Clicking the button will provide the option for you to copy a reference in a particular style and paste it directly into your reference list.  You might need to tidy it up a little bit but it will save you time over writing them manually.

Reference building tools help you to create a bibliography using the correct referencing style.  You can input information manually or use import functions to pull information through from other webpages or documents.  As with the citation button above, reference building tools can save you time but you may still need to check the references are accurate.

  • Reference Management Software: e.g. EndNote

If you’re writing a detailed essay, dissertation or thesis, you may like to use a reference management tool such as EndNote, Mendeley or Zotero to help keep all of your references organised.  This software allows you to manually add references or import them from Library Search, Google Scholar or Subject Databases; sort references into groups; attach pdf documents or add notes.  You can then use the reference management software while you write to add in-text citations and format your reference list.

The University has a subscription for EndNote which is available in all University clusters and can be downloaded to your own personal device. You’ll find information about how to get started with EndNote on our EndNote Guide.

Remember: whatever tool you use, it’s always a good idea to get to know the conventions of the referencing style your school or lecturer would like you to use so that you can spot mistakes or missing information.

You can find out more about referencing and plagiarism by following this tutorial from Cite Them Right (You’ll need to log in to the institutional log in with your University username and password.)

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Meet the Liaison team

By now some of you may have already met us in your Canvas modules or in online sessions, but if not you may be wondering who we are and what we do. As the name suggests, the Library’s liaison team liaise with the academic schools at Newcastle University, to help us plan and deliver excellent Library services which meet the needs of staff and students. We’re a friendly bunch: you should get to know us!

What is a Liaison Librarian?

Let Lucy, the Liaison Librarian for Arts and Law, give you a taste of what our role involves. 

How can you get in touch with us?

We’re here to help you get the best out of the Library, so if you need help it’s easy to get in touch. Use Library Help to get in touch 24/7, contact the Liaison Team for your subject area or visit your Subject Guide to find out about the resources and help available for you. We recommend you use the subject team email addresses, rather than emailing an individual person. That’s because some of us work part-time, or may be away:  emailing the team will ensure you’ll get a prompt answer.

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Resource Guides: it’s all in the name!

Last week, we let you in on the secrets of Library Search. This week we want to introduce you to our Resource Guides.

Library Search is a great starting point for any piece of research or essay, but there comes a time, when you need some extra help in finding a particular type of information. And that’s where our Resource Guides come in.  We have a range of guides to suit your information needs including: company information, market research, government publications, newspapers, maps, statistics, patents, standards, theses and dissertations, plus much more.

The guides group together all the main library subscriptions we have for that specific type of information, as well as linking out to key external links and resources too. Wherever possible we also include guidance and help on how to get the best out of the databases and links and group the information together into a logical and helpful way. We know how busy life is and we simply want to save you time!

So what you are waiting for, go and check out our fabulously named Resource Guides, because they do exactly what they say on the tin!

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Getting the most out of e-books

Woman reading on an eReader device.

We have over 0.7 million e-books accessible through Library Search, including titles that feature on your reading lists, or those that have been recommended by staff and students. Sometimes we buy them through large bundle deals with specific publishers so we gain access to lots of research titles all at once.

Why use e-books?

e-books are incredibly useful resources as they are available 24/7 from any location, work with most devices and some come with snazzy features such as keyword searching, annotation options, links to other relevant information, and reading aloud facilities to name but a few.

How do e-books work?

As we get e-books from different platforms and providers you might see a different layout each time you access one of our titles but the logic is the same. You can navigate using a toolbar, you can normally turn pages using little arrows at the top or side of the page, you can jump to specific chapters and in some cases, print or download all or some sections of the e-book to read offline.

Unfortunately, one thing you can’t do with e-books is download and save offline a copy of the book to keep forever, there are usually some download restrictions. This is because we have subscriptions or licence access to titles but we don’t own the title. There is something called Digital Rights Management where publishers can control the copying, pasting and downloading of their content, this is linked to issues with privacy and copyright.

How do I access e-books?

Simply navigate to Library Search and enter your keywords to look for a book title as usual. Library Search is the best way to access resources whether you’re on or off campus as it makes sure you’re logged in correctly and can access resources simply and quickly.

Watch this short video to begin searching for books and e-books.

From your search results, choose an e-book which looks relevant e.g. Essentials of Business Research Methods by Hair, which we know is popular book for Business students doing dissertations. If you are off campus, you will need to sign in with your University ID and Password.

Once the e-book has loaded on the screen, hover over the functionality buttons to see what they do. For example; the search option will be useful if you’re looking for specific topics; use the Table of Contents to navigate straight to a chapter you’ve been told to read, or select the paint pallet to change the colour of the background to help with your reading.

Not all titles are available in eBook format for an institutional library to purchase, but if you’d prefer a title in electronic format we can certainly investigate. Just let us know by recommending a book.

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Library Search: top search tips

Library Search is a powerful tool that can help you find good quality, relevant information quickly.  Using Library Search is pretty intuitive but there are some useful search tips that can help you improve and get the most out of your searches:

Keywords and Subject Terms

When you’re searching for information it’s important to use a range of related keywords to ensure you find everything relevant to your topic.  For example, if you’re searching for information on ‘Climate Change’ you might also want to search for ‘Greenhouse Effect’ or ‘Global Warming’ too.  Thinking of related keywords can sometimes be difficult but Library Search can help!

From your search results page, click on the title of a resource to open the resource record and scroll down to the ‘Details’ section.  Here you will find a list of ‘Subjects’, also known as subject terms, used to describe the topics and themes this particular resource discusses.  Take a look at this list and add any relevant words to your search string.

Screen shot of Library Search subject terms for climate change

There are some other useful features in the resource record page that can help with your searches too:

Browse the virtual shelf

At the very bottom of the record you’ll find a virtual bookshelf, a visual list of the books that can be found next to this one if you were looking in the physical library.  As the library is organised by subject some of these titles might be useful for your research too.

Screen shot of virtual shelf on library search

Read the abstract

A quick way to tell if a resource is going to be relevant and useful for your research is to read the abstract, a summary of the contents of the resource.  On the resource record in Library Search, you’ll find this under the heading ‘Description’.

Advanced Search

The Advanced Search function in Library search allows you to create a search that will produce more focused results.  It does this by providing a range of search fields and drop down lists that help you build up your search.

Screen shot of advanced search

Select from the options to:

  • Limit your search field to the title, author, subject, collection etc.
  • Apply BOOLEAN operators (AND, OR, NOT) to your keywords
  • Filter by specific material types, languages and dates to focus your search results to the most relevant resources.

Take a look at the Advanced Searching page on our Finding Information Guide for more on how to combine your keywords, create a search string and improve your search results.

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Library Search: (the secret stuff?)

You know Library Search. You use it every day when you’re at University. Why are you going to read a blog post on it? Well, we’re wondering if you’re using Library Search to its full potential. Not sure? Then read on.

Library Search is Newcastle University Library’s discovery tool – essentially it’s how you find resources on the library shelves and access those invaluable resources online. But what else can it do?

An image of the Library Search login function.

Log in. Using your usual Campus ID and password, you can open up the full functionality of Library Search by telling it who you are. It allows you to:

  • Log into your library account to see what books you have on loan (which you may be finished with and could return to any library site), those requests you’ve placed and any books you have on loan that may have been requested by someone else. The standard library stuff, but it’s important too.

An image of Library Search's My Account function.

  • Save items you want to come back to (that’ll save you writing them down somewhere else). Find that favourite item and ‘pin’ it to your record. You can then access a list of your favourite books, journals or journal articles and label (or tag) them as to why you may need them, e.g. Herbology, Professor Snape’s essay, or Field Trip to Hogsmeade. That makes it easy to see what you need to use for each lecture, seminar or assessment.

An image of the Library Search Favourites tool.

  • Permalink. You can share an item with someone if you want to – copy the permalink to the clipboard and send it to someone you know may be interested.

An image of Library Search's permalink tool.

  • Save your search. If you need to repeat your search then save it within Library Search so you don’t need to remember the keywords and connectors (AND, OR, NOT) sequence. This is important if you are scoping a search and need to record or change your approach. You can also ‘Personalise’ your results to a particular discipline – give it a try!

Animage of the Library Search Save Search and Personalise tool.

  • Set up a RSS Feed (yes, really!). The Rich Site Summary function allows you to be informed of changes to results in your saved searches. Handy, eh? Go to your Saved Searches and simply click the RSS icon.

An image of Library Search's RSS feed tool.

  • Receive an email alert when there are new results for your saved search. This can save you time in your research as Library Search will inform you if there is a new publication available which matches your search terms. Switch it off when you move onto a new subject area by accessing your Favourites list and deselecting the alarm bell icon.

An image of Library Search's email notification tool.

Finally, if you’re writing up your assignment and can’t remember the essential elements of a reference, then use Library Search for guidance. The Citation tool will allow you to view a suggested citation and to copy it to your clipboard for use in your work.*

An image of Library Search's Citation tool.

*BUT (you knew that was coming, didn’t you) ensure you choose the correct style and check your citations for accuracy before including them in your work. It pays to know your required referencing style and not to rely on automated or generated references. If you want to learn more about referencing then see our Managing Information guide and Cite Them Right. Cite Them Right is a great resource which will remind you of the importance of referencing, how to reference and will give guidance on how to cite those more tricky materials such as conference papers, newspaper articles, social media posts and more. Finally, there’s a new tutorial with lots of interactive questions so you can test yourself too.

If you know of any tips or tricks in Library Search that aren’t mentioned here, then leave us a comment and share them!

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Library Search: what is it and how do I use it?

Library Search is Newcastle University’s library catalogue. But it will give you more than just information on where to find books on the shelves! It’s our power search system and looks inside many of our subscription journals and databases, to retrieve articles, conference papers, news items and more. It is the basic way to begin any literature search.

If you can spare a few minutes then watch these short videos to learn just what Library Search can do for you:

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Library Search: Search and reserve on the go

Library Search and your personal Library Account are never further than a fingertip away when using the Newcastle University Mobile App.

Available on iOS and Android platforms the App can be easily downloaded and installed onto your mobile device allowing you to search the library for that key text or article anytime anywhere.

It’s so quick and easy to use that you’ll be Boolean searching resources AND reserving books at home or on the go, in no time.

If you hit trouble there is information and support available via the Mobile Apps and Resources Subject Support Guide, the Library Website and NUIT.

But before you get started why not watch this quick video which tells you all you need to know.