Following the release, we’ve spotted a small anomaly where the ‘print report’ icon isn’t present in Incident tickets – the link still works, however.  We’ll update this post once we’ve fixed this.

This release focuses on the work done to include the Faculty of Science, Agriculture and Engineering (SAgE), and the Faculty of Humanities and Social Sciences (HaSS) as analysts in NU Service.

This functionality will be switched on (without the need for further system downtime), on Monday 3rd July, the go-live date for SAgE and HaSS IT Support to begin using the system.

Further information will follow on or before Monday 3rd July regarding system handling/ticket routing as a result of this work; this is similar to the changes made for adding NUIT staff in the Faculty of Medical Sciences.  This will include the renaming or removal of  some Service Request and Incident categories following on prior discussion with Service Owners.

For further information on guidance for ticket logging see the internal SMO web pages.

Included in this release:

Change – addition of ‘SAGE IT SUPPORT’ and ‘HASS IT SUPPORT’ groups within NU Service, including bringing all IT Support analysts/technicians on to the system as Analysts.  This will give analysts the same analyst view that NUIT enjoys, along with dashboards to show tickets from end users in individual schools.

Change – addition of ‘Machine Name’ to the initial ‘Triage’ window. This has been put in to aid the Service Desk by providing a field at the first possible point to record the machine name of an end user.

Change – addition to the Ticket History of the Service Request ticket type to record the fulfillment details of a ticket that has been ‘Fulfilled on Creation’

Change – emails generated by the system have been changed to HTML format.  The text of emails that are sent to customers has been reviewed and amended to simplify the language used, making them more ‘user-friendly’, e.g. replacing the use of the word ‘ticket’ with ‘query’.  We’ve also added the name of the customers school or department to notification emails for NUIT analysts; this should help if you would like to set up Outlook rules to sort your NU Service emails into specific folders.

We are hoping to do a NU Service release on Tuesday 27th June to provide some system fixes, introduce some improvements and perform the system work to on-board the Faculty Science, Agriculture and Engineering (SAgE), and the Faculty of Humanities, Arts and Social Sciences (HASS).

If our testing (this week and early next week) exposes something unexpected then we may need to postpone our release date.

Further information to follow.