Using Adobe Acrobat to Improve Accessibility

Michelle Miller shared her work in digital skills and accessibility at the Learning and Teaching Conference in March this year. This poster shows how you can improve your PDFs’ accessibility using Adobe Acrobat Pro, including common issues flagged by Ally, the accessibility checker in Canvas. All colleagues have access to this software.

The poster can be viewed alongside other submissions on the conference site, or Download the full-size PDF.

Accessibility Improvements Using Adobe Acrobat

Quick wins in accessibility by using Adobe Acrobat Pro’s built-in tool.

In FMS TEL we are currently working on accessibility as new module materials are being prepared for release. Did you know that Adobe Acrobat Pro has a built in Accessibility tool that not only checks your document’s accessibility, but helps you improve accessibility with the click of a few buttons?

If you find that your PDFs are receiving low accessibility scores in Canvas, you can use Adobe Acrobat to improve their scores quickly and efficiently. Simply open the file in Adobe Acrobat Pro. Then select the Accessibility tool from the Tools options. (Click on More Tools then scroll down to the Protect and Standardize section.)

Begin by selecting the Accessibility Check. This will tell you what can be improved in your document.

Next you can use the Autotag tool if your document is missing tags such as headings.

You can choose Set Alternative Text to add alt text to your images.

If necessary use the Reading Order tool to set the order in which the document should be read by a screen reader.

With these three easy steps you have vastly improved the accessibility of your document! Try adding it back into Canvas and you will be surprised by the results you get.

Check out our previous posts on accessibility to see how you can make materials more accessible.